Maintenance Coordinator - BP (USA)

Ravago Americas • Indianapolis, IN

3d

About The Position

The Maintenance Coordinator provides administrative and logistical support to the maintenance team. The role coordinates work orders, tracks inventory, communicates with vendors, and supports compliance with safety and operational standards. Responsibilities include maintaining maintenance documentation and reports; managing inventory and spare parts; maintaining maintenance-related data in the ERP/CMMS system; coordinating procurement and vendors; developing standardized processes; supporting compliance and audit readiness; and serving as a central coordination point for inventory status, outstanding orders, and operational metrics.

The position requires adaptability to a shared, noisy workspace and a non-climate-controlled environment. Schedules may vary according to business demands and may exceed 40 hours, with or without notice. The role involves sitting, standing, and walking for extended periods, occasional lifting of up to 25 pounds, and potentially occasional visits to production or maintenance areas.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in maintenance coordination, facilities support, or a related field.
• Strong organizational and communication skills.
• Proficiency in CMMS (Computerized Maintenance Management Systems) and Microsoft Office Suite.
• Ability to prioritize tasks and work in a fast-paced environment.
• Knowledge of safety regulations and maintenance procedures.
• Ability to work in a shared space with constant noise, with or without a private office.
• Ability to work in a non-climate-controlled environment.
• Ability to sit, stand, and walk for extended periods.
• Ability to occasionally lift up to 25 pounds.
• May need to visit production or maintenance areas occasionally.

Nice To Haves

• Associate degree or technical certification.

Responsibilities

• Maintain accurate records of maintenance activities, equipment history, and service logs, and generate reports on maintenance costs.
• Develop, implement, and manage inventory systems for maintenance parts, consumables, and critical spares, tracking levels, usage, and replenishment needs.
• Maintain and manage maintenance-related data in the ERP/CMMS system, ensuring the accuracy of inventory, work orders, and maintenance records.
• Coordinate with vendors and suppliers for parts, materials, and services; track orders, maintain vendor contacts, and support procurement processes.
• Establish and maintain standardized processes for inventory control, maintenance documentation, parts ordering, and tracking to improve efficiency and accuracy.
• Maintain documentation supporting OSHA, EPA, and internal standards, and help ensure maintenance operations are ready for audits.
• Coordinate maintenance-related communication about inventory status, outstanding orders, and key operational metrics.
• Report all injuries, regardless of severity, to a Supervisor or HR immediately.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED