Maintenance Administrator (Affordable Housing)

Premier Housing Management • Saint Paul, MN

6d • $50,000 - $60,000 • Onsite

About The Position

The primary responsibility of the Maintenance Administrator is to handle various administrative functions and projects required for the successful operations of Premier Housing Management’s corporate and site maintenance operations, as well as the affiliated Premier Central Services (PCS). Priorities will be to assist management, facilities, and the PCS company work coordination.

Requirements

• Four years’ experience working in a property management or maintenance/facilities field preferred.
• Experience with Microsoft Word, Excel, Outlook, and Adobe required.
• Experience with YARDI and ADP preferred.
• Ability to manage multiple projects with limited supervision.
• Excellent organizational, analytical and time management skills.
• Strong attention to detail.
• Excellent verbal, written and interpersonal communication skills.
• Ability and willingness to travel to multiple locations as necessary with your own transportation.
• Ability to sit for up to 8 hours at a time.
• Ability to enter data into a computer.
• Ability to lift up to 50 pounds.
• Ability to complete large filing projects.
• All candidates are required to pass a background check and drug test as a condition of employment.
• Additionally, candidates for facilities positions are required to pass a pre-employment physical exam.

Responsibilities

• Coordinates training, onboarding and Yardi set up for Facility Technicians.
• Schedules Roving Technicians as needed.
• Schedules on call rotation for Facility Technicians.
• Coordinates and schedules staffing levels for special projects and inspections.
• Assists in setting up Preventative Maintenance schedules.
• Provide data collection and reporting for facilities.
• Recommend and assist with development of procedures to enhance departmental workflow.
• Acts as a liaison between operations staff and the site employees.
• Establishes 3rd party relationships and contracts.
• Manages on-call and after hours services
• Accounting invoicing for the department
• Fosters a positive and collaborative relationship with residents, property managers and associated agencies.
• Advises regional staff regarding facilities issues and personnel staff concerns.
• Communicates with other departments and within the department regarding project requirements, timelines, and project-related information.
• Facilitates resolution of project issues and roadblocks.
• Provide support to the property management department.
• Keeps property information up to date.
• Provide operational work coordination to PCS, including lawn, snow and painting needs.
• Manages timecards for PCS employees.
• Performs all other duties as assigned by the supervisor.

Benefits

• Comprehensive health insurance with three plan options
• Dental and vision coverage
• Company-paid life insurance and AD&D
• Short-term and long-term disability coverage
• Critical illness, group accident, and hospital coverage
• Employee Assistance Program (EAP)
• Generous paid time off
• Paid parental leave
• 11 paid holidays
• 401(k) retirement plan with a 4% safe harbor match
• Flexible spending account
• Health savings account
• Tuition reimbursement (where applicable)
• Referral program
• Company Brand Uniform/Accessories allowance
• Anniversary reward program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed