Maintenance Administrative Assistant

Vacatia•Kissimmee, FL

9d•Onsite

About The Position

We're currently seeking a Maintenance Administrative Assistant to join our resort team. In this essential role, you'll support the Facilities Manager and Maintenance Department by coordinating daily administrative operations, maintaining compliance documentation, assisting with work order management, and serving as a key liaison between departments to help keep our resort operating efficiently.

Requirements

High School Diploma or GED required
3+ years of hospitality or administrative experience (resort or timeshare experience preferred)
Strong organizational, multitasking, and problem-solving skills
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Ability to handle confidential information with professionalism and discretion
Dependable, detail-oriented, and able to thrive in a fast-paced environment

Nice To Haves

resort or timeshare experience preferred

Responsibilities

Serve as the administrative hub for the Maintenance Department
Coordinate communication between Maintenance, Housekeeping, Front Desk, Dispatch, vendors, and other resort departments
Manage emails, phone calls, calendars, meetings, and departmental correspondence
Maintain organized records, filing systems, compliance documentation, and confidential employee files
Track maintenance reports, pest control records, appliance inventories, water management documentation, and other operational reports
Assist with daily work order assignments and departmental scheduling
Receive and distribute mail and deliveries, including Amazon, FedEx, UPS, and other vendors
Order office supplies and coordinate office equipment maintenance
Track employee attendance, anniversaries, and departmental documentation
Prepare reports, spreadsheets, meeting minutes, and presentations
Support department events and special projects while providing exceptional customer service to associates, guests, and vendors