Maintenance & Facilities Administrative Assistant

General Formulations•Sparta Township, MI

About The Position

Do you thrive on organization, coordinating moving parts, and making sure nothing falls through the cracks? We're looking for a proactive Maintenance & Facilities Administrative Assistant to support maintenance and facility operations across our family of companies. This role is perfect for someone who enjoys balancing administrative work with project coordination, vendor management, purchasing, and helping keep manufacturing operations running smoothly.

Requirements

High school diploma or GED required
Experience with Microsoft Office (Excel, Outlook, Word, Teams)
Experience with CMMS and ERP systems (Epicor preferred)
Strong organization, communication, and multitasking skills
Detail-oriented with the ability to manage multiple priorities

Nice To Haves

3+ years of administrative, facilities, maintenance, project coordination, or operations support experience preferred
Manufacturing experience strongly preferred

Responsibilities

Manage maintenance work orders, preventative maintenance schedules, and CMMS records
Coordinate facility repairs, contractor schedules, and service providers across multiple locations
Purchase maintenance supplies, equipment, tools, and services
Process invoices, purchase orders, and ensure accurate cost coding
Track inventory, spare parts, and maintenance supplies
Support facility improvement and capital projects from start to finish
Partner with Accounting on budgets, asset tracking, and expense reporting
Maintain compliance documentation, permits, inspections, and maintenance records
Prepare reports, spreadsheets, and departmental metrics
Serve as the administrative hub connecting Maintenance, Operations, EHS, Purchasing, Accounting, and vendors
Identify opportunities to improve processes, reduce costs, and increase efficiency