Maintenance Administrative Support Assistant
About The Position
We are looking for a Maintenance Administrative Support Assistant who will be supporting managers, supervisors, and lead persons at their respective facility with various office and administrative duties. This role requires promoting and maintaining a safe work environment, performing data entry, IFS preventative maintenance entry, job card/labor reports, scheduling reports, and ordering supplies. The assistant will also be responsible for answering phones and emails, interacting with shop floor personnel, maintaining a working knowledge of Company policies and procedures, and attending technical meetings for support. Additionally, the role involves creating and saving files in the correct shared drive folders, operating general office equipment, maintaining an acceptable attendance record, and complying with all safety rules and company policies. The position may require reading and interpreting purchase orders, drawings, technical specifications, and customer requirement documents, as well as participating in process improvements and corrective action activities. Safety consciousness and a commitment to quality are essential. The assistant will perform other duties as required by the manager, report equipment or facility defects, and wear proper Personal Protective Equipment. The role operates in a drug-free workplace and may involve performing duties not explicitly mentioned when instructed by APP leadership.
Requirements
- Strong organization skills, detail-oriented, and exceptional follow through.
- Excellent written and verbal communication skills.
- Intermediate - Microsoft Office; Internet-based programs, E-mail, experience with an ERP system (e.g. IFS, Cert APP, etc.).
- English (reading, writing, verbal and comprehension).
- Able to communicate with visitors, customers, vendors, co-workers, supervisor, and other personnel.
Nice To Haves
- 1-2 years’ experience in an office setting
Responsibilities
- Promote and maintain a safe work environment.
- Data entry, IFS preventative maintenance entry, Job card / Labor reports, scheduling reports, ordering supplies.
- Answer phones and e-mails, and interact with shop floor personnel as needed.
- Maintain a working knowledge of Company policies and procedures.
- Attend technical meetings to provide support.
- Create files and save them in respected folders within the specific shared drive.
- Operate and maintain general office equipment (computer, copier, printer, fax, etc.).
- Maintain an acceptable attendance record.
- Comply with all APP, Inc. safety rules and company policies.
- Read and interpret purchase orders, drawings, technical specifications and customer requirement documents (as needed).
- Participate in process improvements and corrective action activities.
- Be safety conscious and put safety first.
- Demonstrate a firm commitment to quality.
- Perform other duties as required by manager.
- Report any equipment or facility defect(s) to supervisor.
- Wear proper Personal Protection Equipment in work area at all time.
- Must be able to operate in a drug-free workplace.
- Perform any other duties not mentioned above when instructed to do so by the APP leadership.
Benefits
- Medical, Dental, Vision – Generous company contribution, low cost to employee
- Life insurance – 100% company paid - covers employee, spouse and dependent children
- Generous Vacation Time
- 9 Paid Holidays
- Holiday Shut Down (Christmas thru New Year’s)
- Sick Time
- Annual Bonus (based on company meeting Key Results)
- 401k (Company matches up to 4%)
- ESOP Employee Profit Sharing Retirement Plan (100% Company Paid)
- Tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
