Maintenance Administrative Assistant

Air Wisconsin Airlines•Appleton, WI

8d•Onsite

About The Position

This role promotes and fosters a safe and secure operating environment. The Maintenance Administrative Assistant prepares letters, memos, reports, and other similar documents. They confidentially maintain technical correspondence, employee records, and other departmental files and data. This position coordinates personnel-related work, training, and staff travel schedules and arrangements, and provides telephone and general administrative reception services support. Key responsibilities include maintaining payroll information from Kronos sheets, reviewing and approving timesheets, and inputting sick, vacation, funeral, and PTO time based on submitted absence requests. The role also involves processing day trades, updating schedules in UKG, and researching and resolving payroll discrepancy forms. Additionally, the assistant will create the annual Master Bid Schedule (MBS) for the upcoming year, maintain Standing Preference Bid Forms, and track reliability sheets for attendance occurrences, communicating them to management as needed. They will distribute seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information. The position also handles ordering and canceling uniforms, ordering jackets for new employees, and coordinating hangar supply requests. Collaboration with the Recruiting Specialist is required for organizing and interviewing candidates, and with Compliance for drug and alcohol testing. Adherence to company policies and procedures is essential.

Requirements

Associate degree in a business or office technology discipline, or equivalent practical career experience.
One to two years office administration or secretarial experience.
Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records.
Ability to handle confidential employee information with discretion and professionalism.
Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities.
Proficiency in Microsoft Office products.
Ability to communicate fluently in English.
High level of judgment to ensure compliance with appropriate regulations, policies, and procedures.
Judgment and initiative are necessary in setting priorities in providing administrative support for the department.
Must determine if unusual problems with routine procedures require involvement of others.
Ability to handle confidential information.

Nice To Haves

Strong oral and written communication skills.
Problem solving.
Analytical Ability.
Interpersonal skills.
Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG.

Responsibilities

Promotes and fosters a safe and secure operating environment.
Prepares letters, memos, reports, and other similar documents.
Confidential maintenance of technical correspondence, employee records, and other departmental files and data.
Coordinates personnel-related work, training, and staff travel schedules and arrangements.
Provides telephone and general administrative reception services support.
Maintains payroll information from Kronos sheets, reviews and approves timesheets, and inputs sick, vacation, funeral, and PTO time based on submitted absence requests.
Processes day trades, updates schedules in UKG, and researches and resolves payroll discrepancy forms.
Creates the annual Master Bid Schedule (MBS) for the upcoming year and maintains Standing Preference Bid Forms.
Maintains reliability sheets for attendance occurrences and communicates occurrences to management when needed.
Distributes seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information.
Orders and cancels uniforms, orders jackets for new employees, and coordinates hangar supply requests.
Works with Recruiting Specialist to assist with organizing and interviewing candidates.
Works with Compliance to assist with drug and alcohol testing.
Adherence to company policies and procedures.