Maintenance Administrative Coordinator

TX-HHSC-DSHS-DFPS•KERRVILLE, TX

5d•$3,793 - $5,921•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Program Supervisor I (Maintenance Administrative Coordinator) performs routine (journey-level) administrative and supervisory program work for all administrative and financial responsibilities for the Maintenance Department. Work involves supervising and training all Maintenance Staff in complex computer programs, overseeing facility HR tasks, and other financial recording requirements. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

At least three (3) years’ Office Management experience in an Administrative Office setting.
At least three (3) years of experience in procurement and contracting, including requisition entry and reconciliation.
At least three (3) years of experience in the operation of financial programs ex: SCOR.
At least three (3) years of experience in work order programs ex: CAFM10.
Must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle.
Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.

Nice To Haves

Bachelor’s degree or above preferred.

Responsibilities

Supervises all work in human resource areas for staff assigned in the program area. Responsibilities include, but are not limited to, reviewing applications, interviewing candidates, selecting and hiring potential employees, scheduling and assigning workload, establishing performance measures, evaluating work performance, providing feedback and guidance, recommending staff development and training, recommending personnel and disciplinary actions, scheduling and approving leave.
Maintains the Capital Asset Planning System (CAPS) through periodic updates of the CAPS program as directed from Central Office CAFM Project Office and local authority to ensure accurate information reflecting hospital needs.
Monitors and supervises the receipt of all work requests submitted. Ensures the continual flow of processes involved in managing the work documents to ensure accurate information routing. Inputs, or directs the input of all work orders, job orders, and preventative maintenance orders into the appropriate CAFM program to ensure efficient collection and routing of data.
Maintains records pertaining to all maintenance and construction contracts to comply with state regulations. Compiles all credit card transaction data for department credit holders and complies with all credit card/procard policies and procedures. Reconciles purchases with purchase order and contracts. Follows procurement and contracting procedures to account for all purchases. Uses CAPPS Financial and SCOR to enter requisitions and reconcile.
Attends scheduling, programming, and other meetings as required to update new developments.
Conducts staff competency, New Employee Orientation (NEO), and in-service training to other maintenance employees and unit coordinators to provide needed support.
Supervises the management of all vehicle records and correspondence to ensure accurate tracking of cost and usage with the use of the FLEET Management Program.
Supervises the management of all key control records and key issue processes to provide accurate accounting of all keys issued.
Ensures all performance evaluations are processed timely, and ensures all employees assigned requiring extended leave/sick leave are provided with correct forms.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.