Coordinator Fleet Maintenance (Administrative)

Air Liquide•Edmonton, AB

2d•Onsite

About The Position

This role provides oversight of all activities related to the maintenance of vehicles in the distribution center, ensuring alignment with internal customer requirements, operating budget, schedules, and manager requests. The position involves coordinating inventory and purchasing within the allocated budget, working closely with mechanics and drivers to ensure timely purchase of maintenance items and control of parts inventory for preventive maintenance programs. The role also includes maintaining the parts room, conducting periodic inventory counts, processing incoming parts shipments, organizing storage, coordinating work orders, updating equipment availability records, and managing month-end closures in MIR and Oracle software. Additionally, the Coordinator plans and controls maintenance activities, administers the preventive maintenance system, assists in coordinating maintenance and repair schedules for distribution vehicles, orders necessary parts and equipment, and is responsible for the maintenance and security of the building and property. The role also involves administrative follow-up, preparing reports on ISO objectives and account analysis, purchasing spare parts, managing requisitions and supplier accounts, reconciling work orders, tracking warranty and insurance claims, and participating in safety meetings and emergency response planning.

Requirements

Strong Computers Skills within SAP , Google Sheets/Excel will be an asset
Knowledge of Purchase Ordering/Supply Chain systems
Must be able to maintain a safe, reasonably clean and organized work environment
Good Decision-making skills & Planning skills
Strong interpersonal skills and work ethic within a Team
Must be able to lift 50lbs

Nice To Haves

Experience in parts background is preferred

Responsibilities

Provide oversight of all activities related to the maintenance of vehicles in the distribution center in accordance with internal customer requirements, operating budget, schedules and requests issued by managers
Coordinate inventory and purchasing with the allocated budget.
Work closely with the mechanics and drivers ensuring that all Maintenance Items are purchased along with controlling the inventory of parts needed to support our preventive maintenance programs.
Maintain the equipment parts room in a clean and orderly fashion and in accordance with standard accepted warehouse procedures.
Perform periodic inventory counts of parts room items to ensure proper identification and re-supply needs.
Process incoming parts shipments and organize their storage.
Coordinate work orders with the mechanics.
Keep equipment availability records up-to-date, depending on the maintenance required.
Be responsible for the month end closure in the MIR and Oracle software.
Operate and administer the preventive maintenance system, taking into account cost factors and deadlines.
Assist in the coordination of the maintenance and repair schedules for the distribution vehicles.
Order parts and equipment needed to operate the fleet of trailers.
Be responsible for the maintenance of the building and property.
Ensure the security of the property by maintaining fences, electrical gates, building access, etc.
Prepare certain reports concerning the follow-up of ISO objectives and the analysis of accounts (cost center, department costs, account chart).
Purchase spare parts for maintenance.
Create requisitions and manage supplier accounts.
Control inventory.
Reconcile work orders with hours worked, verify expense accounts and close all work orders of mechanics in MIR.
Track and apply warranty and Insurance Claims (equipment and parts).
Participate in Monthly Safety Meetings and Emergency Response Planning for the Terminal.
Support Terminal Manager and assistant fleet maintenance manager in all Safety functions at the facility.
Work in cooperation with his/her team and cross-functional teams to continuously improve work processes.
Analyze his/her activities, identify causes for problems and propose appropriate corrective measures.