Maintenance Administrative Assistant

Air Wisconsin Airlines•Appleton, WI

8d•$47,000 - $52,000•Onsite

About The Position

This role promotes and fosters a safe and secure operating environment. The Maintenance Administrative Assistant will prepare letters, memos, reports, and other similar documents. This position will confidentially maintain technical correspondence, employee records, and other departmental files and data. The role also coordinates personnel-related work, training, and staff travel schedules and arrangements, and provides telephone and general administrative reception services support.

Requirements

High level of judgment to ensure compliance with appropriate regulations, policies, and procedures.
Judgment and initiative are necessary in setting priorities in providing administrative support for the department. Must determine if unusual problems with routine procedures require involvement of others.
Ability to handle confidential information.
Ability to communicate fluently in English.
Associate degree in a business or office technology discipline, or equivalent practical career experience.
One to two years office administration or secretarial experience.
Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records.
Ability to handle confidential employee information with discretion and professionalism.
Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities.
Proficiency in Microsoft Office products.

Nice To Haves

Strong oral and written communication skills.
Problem solving.
Analytical Ability.
Interpersonal skills.
Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG.

Responsibilities

Promotes and fosters a safe and secure operating environment.
Prepares letters, memos, reports, and other similar documents.
Confidential maintenance of technical correspondence, employee records, and other departmental files and data.
Coordinates personnel-related work, training, and staff travel schedules and arrangements.
Provides telephone and general administrative reception services support.
Maintains payroll information from Kronos sheets, reviews and approves timesheets, and inputs sick, vacation, funeral, and PTO time based on submitted absence requests.
Processes day trades, updates schedules in UKG, and researches and resolves payroll discrepancy forms.
Creates the annual Master Bid Schedule (MBS) for the upcoming year and maintains Standing Preference Bid Forms.
Maintains reliability sheets for attendance occurrences and communicates occurrences to management when needed.
Distributes seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information.
Orders and cancels uniforms, orders jackets for new employees, and coordinates hangar supply requests.
Works with Recruiting Specialist to assist with organizing and interviewing candidates.
Works with Compliance to assist with drug and alcohol testing.
Adherence to company policies and procedures.