Maintenance Admin

Bulk Equipment•Michigan City, IN

4d•Onsite

About The Position

This role involves working with the Director of Asset Management to maintain and update the company's maintenance programs, policies, and procedures, ensuring they align with ISO standards. The position requires managing key performance indicators for the fleet, monitoring GPS and Telematics, and overseeing the oil sample program. A critical part of the job is ensuring accurate data entry and maintenance within the company's ERP system, as well as regularly reviewing and updating the Preventive Maintenance (PM) schedule. The role also includes developing reports on findings and improvements, reviewing DOT compliance for service trucks, and managing title, license plate renewals, and over-the-road insurance cards. The Maintenance Admin will be an expert in the ERP system and maintenance programs, traveling to sites as needed. Additionally, this role supports the sales team with equipment rebuild quotes, ensures completion of OEM training, assists site managers with technician training and certification, and aids in annual asset inspections and corrective actions.

Requirements

Experience with heavy off-highway equipment is a plus
Must be reliable and extremely trustworthy
Excellent organizational and time management skills
Strong multitasking skills
Attention to detail and accuracy
Advanced computer skills (i.e., AI, Outlook, Excel)
Strong written and verbal communication skills

Responsibilities

Work with Director of Asset Management to maintain and update the company’s maintenance programs, policies, and procedures
Maintain maintenance program based on ISO standards
Maintain and update key performance indicators for the fleet
Monitor GPS and Telematics program for the company
Monitor oil sample program
Ensure all components are entered correctly and maintained in the company’s ERP system
Review PM schedule program regularly for accuracy and update PMs for specific assets
Develop reports based on findings, opportunities for improvement, and success stories
Review DOT compliance with service trucks
Manage title and license plate renewals and applications
Manage over-the-road insurance cards and distribute accordingly ahead of expiration dates
Be an expert in the ERP system and maintenance programs
Travel to sites as needed (based on direction from GM of Maintenance or Director of Asset Management)
Assist sales team as needed to ensure accuracy of scope of work and quotes for equipment rebuilds
Attend and complete all OEM online and in-person training programs
Assist site managers with technician’s training, and make certain that certificates have not expired
Assist GM of Maintenance in the completion of annual asset inspections
Works with site management on the completion of corrective actions