Highway Maintenance Admin

State of Indiana•Seymour, IN

About The Position

The Highway Maintenance Admin provides administrative support to INDOT’s Seymour District. The role serves as a liaison among program or department administration, state agencies, and interested parties; provides routine policy interpretation; researches and prepares reports; processes correspondence; reviews documents for accuracy, completeness, and regulatory compliance; provides technical guidance; and coordinates clerical and administrative functions. The position may also be used in a supervisory capacity based on agency needs. Duties and responsibilities may change or be assigned at any time.

Requirements

General knowledge of office administrative functions, theories, and principles.
Working knowledge of research techniques and report composition.
Working knowledge of other departments’ and agencies’ functions and their impact on the department.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills and the ability to prioritize tasks and multitask effectively.
Ability to use Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
Ability to coordinate the work of section staff.
Ability to maintain cooperative work relationships.
A degree is not required. A high school diploma or High School Equivalent (HSE) and at least three years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Provide administrative assistance to a department or division of a state agency.
Act as a liaison between program or department administration, state agencies, and interested parties.
Provide routine policy interpretation and related decisions to interested parties.
Research and prepare reports for a supervisor.
Prepare and process correspondence and communicate verbally with the public or other agency representatives.
Direct incoming correspondence to the appropriate individual.
Review incoming documents for accuracy, completeness, and compliance with applicable federal, state, and local rules and regulations; obtain necessary approvals when needed.
Provide technical guidance and compose manuals for agency personnel.
Coordinate clerical and administrative functions.
Coordinate the work of section staff, as needed.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Paid New Parent Leave and paid Childbirth Recovery Leave for eligible mothers.
Paid community service leave.
Combined paid vacation, personal, and sick leave.
Paid holidays.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.
Work-life balance.