Mailroom Administrator

Core Specialty Insurance Services•Cincinnati, OH

8d•Onsite

About The Position

Coordinate administrative and mailroom services for the organization in the Cincinnati Headquarters. This role involves handling day-to-day mailroom operations, including receiving and processing mail and deliveries, scanning and processing mail securely, and coordinating shipments. The position also supports office administration by ordering and stocking supplies, managing records, providing administrative support for documents and presentations, and assisting with office events. The Mailroom Administrator will recommend procedural improvements, assist with special projects, and serve as a backup to Office Administrators. A strong understanding of office/mailroom procedures, associated equipment, Microsoft Suite, and company operator software is required.

Requirements

High School Diploma or GED
Minimum 2 years’ experience in office or mailroom operations
Strong experience with Microsoft Word, Excel, PowerPoint
Strong multitasking and organizational skills
Excellent communication skills
Detail oriented
Authorized to work for any employer in the U.S.

Nice To Haves

Company operator software

Responsibilities

Receiving and processing incoming postal mail and courier deliveries
Ensuring all mail is scanned and/or processed securely on a timely basis
Coordinating and preparing shipments for all courier services
Processing proof of mail requests
Ordering and stocking office/mailroom/breakroom supplies
Tracking the storage of all electronic and physical records (both onsite and offsite)
Providing administrative support including production of memos, reports, and presentations
Participating in social committee regarding office events and happy hours, including occasional after-hours functions
Recommending changes to procedures to improve office and mailroom operations
Assisting with special projects when requested
Serving as a backup to the Office Administrators when needed