Mailroom Administrator

Enercare•Markham, ON

12d•Onsite

About The Position

Enercare Inc. is one of Canada’s largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, Quebec and New Brunswick. Enercare is the Experts at Home, operating under several brands including Enercare, HydroSolution, and Pioneer Plumbing & Heating. A proudly Canadian-owned company, we are the Experts at what we do and deeply care about our customers. We value a diverse, collaborative culture, and take pride in our commitment to health and safety, and knowing our work serves and supports our communities every day. No matter your role, we invest in making sure you have opportunities to grow, learn, and become the Expert you want to be. The primary responsibility for this position is for the mail room, including delivery of mail, selection of appropriate postage/rates for Canada Post and courier services, preparing and distributing inter-office mail, and invoicing back to departments. The secondary role is as general administrative support to the Facilities department.

Requirements

Ability to operate high volume mailroom equipment, photocopiers and printers
Ability to work independetly with minimal supervision
Computer literate in Microsoft applications (Outlook, Word, Excel)
Skilled in office equipment operation (Photocopiers, scanners, VOIP Phones, Printers)
Ability to handle multiple tasks and priorities
Previous experience in an administrative role
Ability to lift/pull heavy weight (mailbags, storage boxes of 40+ lbs)
Must have own vehicle and valid drivers license for mail pick-up/deliver
Grade 12 completed
High Heights Training is mandatory

Nice To Haves

Post Secondary education is an asset
FMP designation preferred
Experience working with security and life safety systems an asset

Responsibilities

Act as a courteous and friendly central point of contact for both internal and external customers.
Open and sort all mail (Business Reply, generic or addressed mail)
Direct and deliver mail to mail pick-up area
Travel in own vehicle to deliver mail to Postal Station
Coordinate all mailing requirements to each office/warehouse locations
Manage relationship with mail and courier vendors
Prepare daily inter-office mail for pick-up.
Checks, initials, and codes all Mailroom/Facilities related invoices
Distribute paper supplies for printers and photocopiers to all print stations and mail centers
Achieve defined productivity and performance measures on a consistent basis
Provide general administrative support to Facilities staff
Manage placing the fire alarm on and off by-pass
Receive contractors, guide them to work area, relay direction and QA final work. Maintain Birchmount site presence and be on-call for responses to unplanned events or vendor site requirements.
Manage the training room divider wall (opening and closing as per requests)
Act as a contact person for contractors, vendors, and the day porters
Assist with the start-up/shutdown of the mechanical cooling system
Receive shipments for the warehouse if the clerks are out on deliveries
Undertake special projects and assignments as assigned
Ability to provide reporting and data analysis as requested by management
Maintain confidentiality in all matters pertaining to the department operations
Other duties as assigned by management