Mail Processing Specialist-1

WEX • Fargo, ND

3d

About The Position

This role is responsible for efficiently organizing incoming and outgoing documents, including opening, sorting, prepping, and distributing mail and checks. The specialist will scan documents into the document imaging system, properly index them, and print and send notifications to participants. Additional responsibilities include maintaining, ordering, and shipping company supplies, handling incoming deliveries, processing COBRA address updates, and monitoring the administrative inbox for timely follow-up. The role also involves assisting with other operational functions such as coordinating with other departments, assisting with projects, and developing/updating procedures. The specialist will promote continuous learning, ensure HIPAA privacy, adhere to security policies, and work on special projects as assigned.

Requirements

• Must be able to lift 20 to 50 pounds of force occasionally, and/or 10-25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.

Responsibilities

• Efficiently organize incoming and outgoing documents
• Open, sort, prep and distribute incoming mail and checks
• Scan documents into the document imaging system
• Properly index documents to the appropriate queues
• Print and send notifications to participants
• Maintain, order, and ship company supplies
• Handle incoming deliveries
• Process COBRA address updates
• Monitor the Administrative inbox and ensure timely follow-up on emails
• Coordinate with other departments when appropriate
• Assist with projects as assigned
• Develop and update procedures as needed
• Promote continuous learning and sharing of knowledge
• Ensure privacy according to HIPAA
• Adhere to security policies
• Work on special projects as assigned
• Maintain policy according to HIPAA

Benefits

• health insurance
• dental insurance
• vision insurance
• retirement savings plan
• paid time off
• health savings account
• flexible spending accounts
• life insurance
• disability insurance
• tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed