MAIL DISPATCHER | MON-FRI
About The Position
Under general direction, the Mail Dispatch Coordinator completes the mail dispatch process in a timely, orderly, and accurate manner. The role interfaces professionally and diplomatically with postal personnel, maintains accurate and complete records of mail processed, and checks that postage funds for each account have been received and deposited into the correct postal accounts. The position involves USPS mail and may require working beyond scheduled hours. The employee is expected to maintain good attendance and set a positive example for peers. The schedule is Monday through Friday, 10:00 a.m. to 6:00 p.m. The role is in the Inserting department and is classified as overtime eligible.
Requirements
- High school diploma or equivalent.
- Computer literacy.
- Good numerical skills and recordkeeping ability.
- Good interpersonal and communication skills.
- Experience operating pallet jacks is required.
- Ability to meet the physical demands of the role, including frequent hearing and talking and lifting up to 40 pounds, with reasonable accommodations available as described.
Nice To Haves
- One to three years of experience in a mailroom, warehouse, or shipping/receiving role.
- Forklift experience or certification.
Responsibilities
- Coordinate and assist with loading and unloading company and contracted vehicles using pallet jacks and other material-handling equipment.
- Stage and coordinate prepared mail for daily dispatch.
- Verify and record mail and parcel weights, counts, and classifications for accurate postage and tracking.
- Help organize warehouse and staging areas to support efficient flow and postal verification requirements.
- Maintain inventory of mail trays, pallets, and supplies.
- Assist with receiving incoming shipments and relocating materials within the warehouse.
- Operate pallet jacks safely.
- Enter data and maintain records in a timely and efficient manner.
- Manage time and meet scheduled dispatch times.
- Communicate with the supervisor about schedules, carrier pickups, and operational issues.
- Maintain neat and accurate records.
- Comply with current and future security, safety, and compliance requirements.
- Perform general housekeeping to keep the work area clean and organized.
- Interface professionally and diplomatically with postal personnel.
- Check that postage funds have been received and deposited into the correct postal accounts.
- Work beyond scheduled hours when required.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
