Mail Coordinator

Cushman & Wakefield•Santa Clara, CA

1d•$24 - $28•Onsite

About The Position

The Mail Coordinator is responsible for managing the flow of mail and packages within the organization. This role involves receiving, sorting, distributing, and preparing mail and packages for outgoing shipment. The Mail Coordinator also manages office supplies for the mailroom, coordinates large mailings, trains colleagues on postage equipment, and handles special tasks such as unclaimed checks and binding presentations. Ensuring the security of the mailroom and adherence to company policies are also key aspects of this position.

Requirements

Minimum of 5 years experience
Must understand HAZCOM and Hazard material handling
Knowledge of maintenance tools, materials, and required equipment to perform his/her job functions
Follow all safety rules, procedure manuals, etc.
Excellent communication skills
Excellent organization skills
Ability to prioritize based on safety, criticality, and client schedules
Ability to improve efficiency in existing processes
Ability to expand and grow with a fast moving client and teams.
Ability to lift 50 lbs.

Responsibilities

Receives, sorts and distributes incoming and outgoing mail and packages
Maintains employee rosters and locations lists
Weighs and calculates postage for outgoing mail/packages for common carriers (e.g. US Postal Service and FedEx)
Completes required mail / package forms (registered mail, international documentation, etc.)
Arranges for pickup of outgoing US mail/packages (non- product related)
Operates mail, copying, and scanning devices
Maintains postage equipment and renews necessary supplies
Ensures express packages and packages requiring special handling (cold, frozen, etc) are processed correctly
Investigates un-addressed packages
Provides general courier services to the site
Serves as liaison for tracking of non-product related packages.
May operate light vehicles for mail delivery and errands
Maintain documents, logs and/or prepare special reports services provided (e.g. mail/package volume and cost)
Assists other employees by performing duties such as errands, deliveries, day porter assistance, setup of large meeting/events, and light administrative duties
Ensures all policies, procedures, codes, guidelines, regulations, etc., are followed and enforced including safety systems and standards.
Ability to lift 50 lbs and climb ladders
Note: May lift heavy boxes (example: case of paper approximately 55 lbs). Maneuvering of tables can be cumbersome. Safe lifting if required.