LP & Safety Administrative assistant

Deckers Brands

19h•Onsite

About The Position

The Distribution Center and Loss Prevention Administrator works closely with various teams including Distribution Center, Safety, and Loss Prevention to ensure accurate and coordinated administration, manage safety and LP related information, and facilitate timely information flow and ordering. This role involves extensive administrative support, clerical tasks, and coordination with internal departments and external agencies. The administrator is also cross-trained to support other departments as needed, fostering professional relationships and representing the company positively. A key aspect of the role is managing daily orders, inventory reports, and coordinating with distribution and sales departments to resolve order and allocation issues, as well as providing direct administrative assistance to Operations Leadership.

Requirements

1-2 years related experience or in departments he/she will impact (inventory, shipping, receiving, fulfillment, quality).
Ability to read, analyze and interpret written instructions including safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to present information and respond to questions from groups of management.
Good math skills, ability to add, subtract, multiply and divide in all units of measure.
Ability to accurately count physical goods.
Approachable Team Player.
Able to direct and supervise others.

Responsibilities

Ensure accurate and coordinated administration, recordable safety and LP relatable information, and timely flow of information and ordering.
Interact with operations, facilities, and contingency workforce agencies.
Answer telephones, take messages and/or direct questions to appropriate personnel.
Compose and prepare memorandums, letters, reports and correspondence as requested by the Loss Prevention Safety Manager and leadership.
Develop and maintain filing systems.
Perform other clerical and administrative tasks as required.
Distribute incoming inter-department and US mail.
Type correspondence, agendas, meeting minutes and required reports.
Create necessary forms utilizing the computer.
Prepare and distribute various reports, forms and documents.
Establish and maintain various computer files.
Prepare, review for accuracy and forward billings.
Perform routine maintenance of office equipment including backing up and purging computer files.
Compile, record, tabulate and file monthly reports as required.
Receive and disseminate information to the general public and news media as directed.
Properly handle confidential information, correspondence and other documents.
Make travel and lodging arrangements as required.
Cross-train in other departments to assist and support as needed.
Develop and maintain productive, effective, and professional relationships with peers, superiors, auditors, and others.
Represent the company in a positive and supportive manner.
Manage daily orders.
Create inventory report/order for each brand and season.
Coordinate with Distribution management to resolve order issues; process special requests.
Communicate with the sales department to investigate inventory allocation issues that arise during the process of creating and releasing sample orders.
Develop strategies with department supervisors to fulfill, create and ship sample orders and pallets.
Allocate old inventory into new seasons.
Provide direct assistance to the Operations Leadership by scheduling meetings, coordinating lunches, organizing various employee events.
Support administrative requests from the Operations Leadership by building Power Point presentations, running ad-hoc reporting, creating PO’s in Oracle and ordering office supplies.