Logistics/Purchasing Coordinator

Everflow Supplies LLC•Sugar Land, TX

19d•$50,000 - $60,000

About The Position

The Logistics/Purchasing Coordinator supports Everflow Supplies’ purchasing and supply chain operations by coordinating purchase orders, supplier communication, inventory requirements, and shipments. The role links suppliers, freight forwarders, warehouses, and internal departments to help ensure materials and products are purchased and delivered accurately, efficiently, and on time. The position also handles shipment documentation and ERP data, including collecting and filing documents by container, checking shipment and purchase-order details, entering or correcting information, and following up with suppliers and other parties on missing documents. It supports purchasing activities from purchase-order creation through final delivery, helps monitor inventory and supplier performance, and contributes to process improvements.

Requirements

Associate or bachelor’s degree in Supply Chain, Logistics, Business Administration, Purchasing, or a related field is preferred.
2–4 years of experience in purchasing, procurement, logistics, supply chain, import/export, or a related function is preferred.
Experience in a distribution, wholesale, manufacturing, or inventory-driven environment is strongly preferred.
Experience coordinating international shipments and working with freight forwarders, carriers, or customs brokers is preferred.
Working knowledge of purchase orders, inventory management, freight terminology, and shipping documentation.
Ability to analyze information, identify discrepancies, and follow issues through resolution.

Nice To Haves

Experience in a distribution, wholesale, manufacturing, or inventory-driven environment.
Experience coordinating international shipments and working with freight forwarders, carriers, or customs brokers.
Associate or bachelor’s degree in Supply Chain, Logistics, Business Administration, Purchasing, or a related field.
2–4 years of experience in purchasing, procurement, logistics, supply chain, import/export, or a related function.

Responsibilities

Collect shipment documentation from suppliers, including ISF details and confirmations, invoices, packing lists, certificates of origin, MTRs, freight backup, and other required papers; file each shipment’s documents separately by container.
Verify shipment and purchase-order details, including bill of lading and container numbers, item quantities, HS codes, item prices, payment details, and freight terms.
Enter missing shipment details into ERP systems, verify information, and correct discrepancies against purchase orders.
Coordinate and communicate with suppliers, freight forwarders, customs-related contacts, banks, carriers, customs brokers, and internal teams.
Follow up with suppliers for pending documents and escalate delays to management when needed.
Create, issue, maintain, and follow up on purchase orders based on approved purchasing requirements and inventory needs.
Communicate with suppliers about purchase orders, production status, pricing, quantities, availability, and expected ship dates.
Coordinate inbound shipments with suppliers, freight forwarders, carriers, customs brokers, and warehouse teams.
Monitor open purchase orders and shipments from order placement through delivery, addressing delays, discrepancies, and other issues.
Maintain accurate purchasing, shipment, vendor, and item information in the ERP system and related tracking tools.
Review inventory levels, demand, lead times, and open orders to identify potential shortages, excess inventory, or purchasing requirements.
Obtain and review freight quotes and shipping and import/export documentation, including commercial invoices, packing lists, and bills of lading.
Partner with Warehouse, Sales, Customer Service, Finance, and other departments to resolve purchasing, receiving, inventory, and shipment discrepancies.
Track supplier and logistics performance, including lead times, delivery performance, order accuracy, and recurring issues, and escalate concerns when appropriate.
Support continuous improvement initiatives to increase purchasing efficiency, improve inventory availability, reduce freight or supply chain costs, and strengthen supplier performance.