Logistics Coordinator

Puretek Corporation•Los Angeles, CA

9d•$75,000 - $95,000

About The Position

The Logistics Coordinator coordinates, monitors, tracks, and documents inbound, outbound, and interfacility logistics activities at PureTek Corporation. The role supports timely, accurate, cost-effective, and compliant movement of raw materials, packaging components, equipment, supplies, work-in-process materials, and finished products among manufacturing facilities, suppliers, customers, warehouses, and third-party logistics providers. As the central point of contact for shipment activities, the Coordinator maintains visibility into transportation schedules, shipment status, delivery performance, documentation, and logistics issues, working with internal departments and external transportation providers to support operational efficiency and compliance. The position is accountable for scheduling, tracking, documenting, and closing out assigned shipments and promptly communicating delays, discrepancies, and potential operational impacts. It is expected to maintain a centralized logistics monitoring process that improves shipment visibility, transportation efficiency, cost control, regulatory compliance, and accountability. The role is primarily office-based, with regular coordination and visits to warehouse and manufacturing areas, and may require travel between PureTek's Nelson and Arroyo facilities. Occasional schedule flexibility may be needed to address urgent shipments or transportation issues.

Requirements

Minimum of 2–3 years of experience in logistics coordination, transportation, shipping, receiving, warehouse operations, or supply chain management.
Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
Knowledge of freight documentation, including bills of lading, packing lists, and proof-of-delivery records.
Ability to maintain shipment-tracking databases and prepare logistics performance reports.
Strong organizational, multitasking, and prioritization skills, including the ability to manage multiple shipments and changing operational requirements.
Excellent attention to detail and documentation accuracy.
Effective written, verbal, and interpersonal communication skills.
Strong problem-solving, follow-up, and issue-resolution abilities.
Ability to coordinate effectively across departments, manufacturing facilities, suppliers, and transportation providers.
Ability to identify transportation risks, recognize potential operational impacts, and escalate issues promptly.
Strong accountability and ownership of assigned logistics activities.
Ability to work independently while maintaining effective communication with management.

Nice To Haves

Associate degree in Logistics, Supply Chain Management, Business Administration, or a related field; equivalent combinations of education and relevant experience may be considered.
Experience in pharmaceutical, dietary supplement, cosmetic, or other regulated manufacturing environments.
Experience coordinating multiple facilities, freight carriers, and third-party logistics providers.
Experience with ERP systems and inventory management software; familiarity with Macola ERP or similar systems.
Basic knowledge of GMP, material traceability, and regulated product distribution.

Responsibilities

Coordinate and monitor incoming shipments of purchased materials and outbound shipments of finished goods.
Coordinate transportation and material transfers between PureTek's Nelson and Arroyo manufacturing facilities.
Communicate shipment schedules, material availability, shipment readiness, delivery requirements, and expected delivery dates with suppliers and internal departments.
Arrange transportation through approved carriers and third-party logistics providers, coordinating pickup, transit, delivery, and receiving schedules.
Ensure outbound products have the required QA release or documented authorization before dispatch.
Track shipments through final delivery and resolve or escalate delays, shortages, damages, quantity discrepancies, missed pickups, and delivery exceptions.
Obtain and maintain shipping and transfer documentation, including packing lists, bills of lading, certificates, proof of delivery, material identification, applicable lot information, and traceability records.
Ensure interfacility transfers are documented in applicable inventory systems and investigate dispatched-versus-received quantity discrepancies.
Provide timely shipment status updates to internal departments and authorized customers.
Establish and maintain a centralized tracking system for inbound, outbound, and interfacility shipments, monitoring open shipments through delivery confirmation and resolution of outstanding issues.
Maintain accurate shipment records, including references, parties, products or materials, carriers, tracking details, origins, destinations, dates, status, costs, exceptions, and corrective actions.
Monitor shipment status daily, provide updates, and escalate issues that may affect manufacturing schedules, customer commitments, or product quality.
Coordinate shipment priorities with Warehouse, Planning, and Production based on schedules, customer requirements, and material availability.
Verify quantities and product identification against shipping documents and coordinate loading, unloading, staging, and shipment preparation with warehouse personnel.
Support inventory reconciliation for materials in transit and report logistics-related inventory discrepancies.
Coordinate freight arrangements, obtain and compare quotations, monitor freight charges, verify invoices, and identify transportation cost-reduction opportunities.
Coordinate special transportation requirements, including temperature-controlled or expedited shipments, and obtain required management approval.
Monitor carrier performance and support provider evaluations and recommendations for improvement.
Evaluate opportunities to consolidate interfacility transfers and reduce unnecessary transportation expenses.
Ensure logistics activities comply with company SOPs, GMP requirements, distribution procedures, and applicable regulatory requirements.
Coordinate with Quality Assurance regarding release status, damaged materials, transportation excursions, and other quality concerns; ensure restricted materials are not shipped without authorization.
Support product traceability through accurate shipping, receiving, transfer, and applicable lot records.
Coordinate with Regulatory Affairs and Quality Assurance on applicable DSCSA requirements.
Promptly report transportation-related deviations, discrepancies, and incidents, and communicate storage, handling, and transportation requirements to carriers and relevant personnel.
Coordinate, with authorized personnel, shipments involving controlled substances or other regulated materials when applicable.
Support customer audits, regulatory inspections, and internal investigations by providing logistics documentation.
Serve as the primary logistics contact for internal departments, suppliers, customers, carriers, and transportation providers.
Prepare daily, weekly, and monthly logistics status and performance reports and participate in Operations and Supply Chain meetings.
Follow up on delayed shipments, unresolved transportation issues, and corrective actions.
Identify recurring transportation problems, risks, and inefficiencies; recommend corrective and preventive measures, savings opportunities, and process improvements.
Assist in developing and improving logistics procedures, tracking systems, reporting tools, and electronic shipment tracking capabilities.
Perform other related duties as assigned by management.