Logistics Coordinator

VANE BROTHERS•New York, NY

19d•$80,000 - $90,000•Hybrid

About The Position

The Logistics Coordinator supports Vane Line Bunkering operations by coordinating the safe and efficient movement of tugboats and barges delivering petroleum products across regions of the United States. The coordinator is a primary point of contact for vessel crews, customers, and trade partners, managing vessel schedules, coordinating deliveries with vessel agents, and providing customer service. The role is based at the company's Court Street office in Brooklyn, New York, following a few months of training in Baltimore. Weekends and holidays are worked remotely on a rotating basis; up to three weekdays per month may also be worked remotely with manager approval.

Requirements

Strong written and verbal communication skills.
Proficiency with computers and technology.
Strong attention to detail.
Critical-thinking skills.
Customer-service skills.
Ability to multitask and manage multiple moving components.
Ability to work weekends and holidays on a rotational basis and adjust the schedule to meet operational needs.

Nice To Haves

Associate's degree preferred; bachelor's degree strongly preferred.
1–2 years of logistics experience preferred.
Operational experience in the maritime industry strongly preferred.
Proficiency with Microsoft Suite products, including Word and Excel.

Responsibilities

Manage schedules for multiple vessel movements across various ports.
Monitor and update proprietary logistics software.
Communicate vessel schedules and particulars with vessel agents.
Coordinate loadings and deliveries with cargo terminals.
Advise trade partners about vessel operations.
Coordinate vessel movements with Operations and Engineering teams for maintenance and inspections.
Accept customer cargo nominations and enter them into logistics software.
Finalize and track final cargo orders.
Verify completed jobs for billing processing.
Communicate directly with customers by phone and email.
Generate vessel delivery schedules and work with customers to meet their objectives.
Support customers and help resolve problems; build strong customer relationships.
Communicate in real time with vessel crews to support safe and efficient operations.
Problem-solve with crews and operations managers.
Relay emergency and incident communications to appropriate contacts.
Support the chartering department's customer relations and marketing initiatives.
Serve as a general point of contact for multiple outside parties.
Contribute to continual improvement, optimization, and innovation within the Fleet Logistics department.