Logistics Coordinator

Intercontinental Terminals Company, LLC•Pasadena, TX

About The Position

The Logistics Coordinator processes and coordinates inbound and outbound rail movements, maintains inventory records, and supports accurate customer billing and invoicing. The role uses multiple programs and applications to process movement data, orders, paperwork, schedules, and reports, including daily or weekly Product Accounting reports and monthly Stock Accounting reports. The coordinator tracks and researches product-movement variations, reviews reports for discrepancies, monitors variances, and alerts a supervisor when variations exceed established limits. The role also works regularly with railroad personnel, rail operations, and Operations to ensure timely, accurate documentation and accountability for product moves and gauges. Additional reporting may support documentation of variations, instrument performance, gauging, and continuous improvement.

Requirements

High school diploma or equivalent.
At least three years of experience within the terminal or petrochemical industry handling hazardous and non-hazardous products.
Experience with J.D. Edwards or other ERP systems.
Experience with Microsoft Office software, the Internet, and a ten-key calculator.
Good analytical and problem-solving skills.
Good decision-making and communication skills.

Responsibilities

Coordinate and process inbound and outbound rail movements.
Use programs and applications to bill and invoice customers accurately.
Communicate and coordinate regularly with railroad personnel and rail operations.
Process data into reports used for invoicing and schedules.
Maintain inventory records according to individual customer requirements.
Enter activities needed to calculate charges under Terminal Service Agreements for billing, including direct moves as applicable.
Prepare daily or weekly Product Accounting reports and monthly Stock Accounting reports according to customer requirements.
Prepare and enter information into customer billing systems, on-site or through the Internet, according to customer requirements.
Prepare and maintain supervisor-requested reports concerning variations, instrument performance, gauging, and related matters.
Provide information needed to ensure complete and accurate billing.
Track, analyze, and research variations for each product movement.
Process orders and associated paperwork for daily activities.
Review reports for discrepancies and take appropriate action.
Monitor daily variances and notify a supervisor of variations exceeding limits according to procedures.
Coordinate with Operations to obtain accurate, up-to-date information and ensure timely documentation and accountability for gauges or moves not properly documented on daily gauge sheets.
Perform repetitive tasks at a steady pace.