Loan Documentation Specialist III
About The Position
The Loan Documentation Specialist III prepares documentation packages for difficult to highly complex commercial and consumer loans and trade products approved within Citizens Business Bank. The role ensures that requested documents comply with bank policy and that document request and executed-document packages are complete, helping minimize the bank’s risk of loss. It also ensures the timely disposition and control of legal documentation, collateral, and documentation records in accordance with bank policy, and maintains the integrity of documentation-process information for privacy, reporting, and audit purposes. The position prepares and reviews loan documentation, coordinates with outside escrow and title companies when applicable, perfects collateral, tracks returned collateral documents and documentation exceptions, maintains documentation files, and reviews packages before and after execution. It responds to customer inquiries and provides, presents, and promotes The Citizens Experience to internal and external customers. The role has no supervisory responsibilities.
Requirements
- High school diploma or GED.
- A minimum of 5 years of commercial and consumer loan documentation preparation experience.
- Ability to read, analyze, and interpret technical and scientific journals, financial reports, and legal documents.
- Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Ability to write speeches and articles for publication in a prescribed style and format.
- Ability to effectively present information to top management, public groups, boards of directors, department management, credit administrators, legal counsel, and relationship managers.
- Ability to calculate discounts, interest, commissions, proportions, and percentages; apply basic algebra and geometry; and interpret bar graphs.
- Ability to solve practical problems involving varied concrete variables and limited standardization, and interpret written, oral, diagrammatic, or schedule-form instructions.
- Proficiency in MS Office, including Word and Excel, and the Harland LaserPro documentation preparation system.
- Familiarity with standard U.S. commercial, consumer, and real estate lending policies.
- Familiarity with standard U.S. note department workflow.
- Knowledge of U.S. federal and California state banking laws and regulations related to lending.
- Team-oriented, sets high standards for self and team, adapts to change, has a strong can-do attitude, takes initiative, works under pressure, and pays attention to detail.
Nice To Haves
- Knowledge of mainframe loan systems.
- FISERV knowledge.
Responsibilities
- Comply with and stay abreast of applicable policies and procedures and federal and state laws.
- Prepare documentation for commercial loan products, from low to high complexity, including commercial real estate-secured loans, construction loans, 1031 exchanges, commercial loans and lines of credit, asset-based loans, dairy and agriculture loans, SBA loans, swaps, participations and syndications, letters of credit, leases, workout loans, loans involving outside counsel, and Business Bonus Balance.
- Prepare documentation for consumer loan products, including residential mortgages, construction loans, home equity loans and lines, unsecured loans, vehicle loans, aircraft loans, boat loans, cash, marketable securities or investment-account-secured loans, and leases.
- Review documents for compliance with credit approval.
- Coordinate with outside escrow when applicable.
- Coordinate with title companies when applicable.
- Perfect collateral.
- Track the return of collateral documents.
- Create and maintain documentation files.
- Record and track documentation exceptions.
- Review and approve loan document packages for release within previously assigned authorized authority.
- Conduct post-execution reviews of loan documentation packages.
- Respond to customer inquiries.
- Provide, present, and promote The Citizens Experience to internal and external customers.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
