LOAN DOCUMENTATION SPECIALIST

SOUTHWEST BANK • Odessa, TX

2d • Onsite

About The Position

The Loan Documentation Specialist provides professional support to Commercial Loan officers by assembling complete loan files and preparing them for funding. The role coordinates consumer, commercial, commercial real estate, and construction loan documentation, working frequently with lenders, bank staff, and third-party vendors to meet scheduled closing timeframes.

The specialist obtains and reviews information and documents needed for loan origination, prepares and reconciles loan documents, reviews third-party and outside counsel documentation, and conducts pre-closing and post-closing reviews. The position checks loan packages for compliance with federal regulations and credit policy, confirms required documents are properly executed and on file, and verifies that all closing conditions are met before releasing documents. It also addresses and reports issues requiring corrective action, meets regulatory timelines and deadlines, and uses technology to identify root causes and reduce manual processes.

Requirements

• High school diploma or GED equivalent.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively as the situation dictates.
• Knowledge of LaserPro or an equivalent loan documentation system.
• Advanced knowledge of Microsoft Office products and ability to grasp software concepts.
• Knowledge of the banking industry, including loan accounting.
• Knowledge and understanding of commercial and consumer loan documents.
• Understanding of corporate structures.
• Ability to work in an organized manner and maintain confidentiality.
• Ability to understand financial information, including income and expense statements, balance sheets, tax documents, and corporate annual reports.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with employees and customers.
• Ability to manage multiple projects and duties accurately with minimal supervision.
• Positive, professional, and courteous interaction with associates and customers when necessary.

Nice To Haves

• Associate degree or equivalent work experience.
• General knowledge of documentation required for a perfected lien.
• Knowledge and understanding of documentation needed for disclosure and compliance.
• Familiarity with third-party vendor products and reporting.

Responsibilities

• Assemble complete loan files and prepare them for submission for funding.
• Coordinate consumer, commercial, commercial real estate, and construction loan documents to meet scheduled closing timeframes.
• Interact with lenders and bank staff during preparation of lending documentation.
• Obtain loan origination information, including credit reports, appraisals, preliminary title reports, UCC searches, environmental reports, insurance information, flood certificates, and Secretary of State filings.
• Review third-party documents, including title and appraisal materials, and verify loan document accuracy.
• Prepare and reconcile loan origination documents.
• Review outside counsel documentation before closing and conduct pre-closing reviews of loan documents.
• Review loan packages for compliance with federal regulations and credit policy guidelines.
• Review closed loan packages to ensure required, properly executed documents are on file.
• Review critical loan information daily after the previous day's work.
• Ensure requirements and conditions to close are satisfied before releasing documents for closing.
• Comply with federal and state regulations and established bank policies.
• Immediately report and resolve issues requiring corrective action while meeting regulatory timelines.
• Complete duties by pre-established deadlines when necessary.
• Use technology to address root causes of issues and eliminate manual processes.
• Maintain effective working relationships and communicate professionally with associates, customers, and third-party vendors.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED