Loan Documentation Representative / Specialist
About The Position
The Loan Documentation Representative supports the loan origination function by underwriting new consumer loan applications in accordance with Bank lending policy, coordinating supporting documentation, preparing required disclosures and closing documents, entering loan data into the core servicing system, uploading documents to the imaging system, and disbursing loan proceeds. The role also responds to inquiries, coordinates work with department colleagues and other departments, follows applicable laws and Bank policies, supports risk management and regulatory compliance, and reports information to the immediate supervisor. The Loan Documentation Specialist performs the Representative duties and also handles more complex work. This includes maintaining the department pipeline log, ensuring required Home Mortgage Disclosure Act information is gathered and entered on the Loan Application Register, verifying credit information for loan files, preparing closing documents for more complex loans, preparing reports, helping maintain departmental procedures, and suggesting process improvements. The Representative role normally requires a high school diploma or equivalent and a minimum of four years of work experience, or a minimum of two years of experience in a related field is normally preferred. AIB-related courses or an associate degree in a related field are preferred. The Specialist normally requires a high school diploma or equivalent, specialized education and training related to loan regulations, and either two years as a Loan Documentation Representative or three years in related lending positions. AIB-related courses or an associate degree in a related field are preferred.
Requirements
- High school diploma or equivalent.
- For the Representative role, normally at least four years of work experience; a minimum of two years’ experience in a related field is normally preferred.
- For the Specialist role, normally at least two years’ experience as a Loan Documentation Representative or three years’ experience in related lending positions.
- Clear communication in English.
- Proficient reading, writing, grammar, and mathematics skills.
- Proficient interpersonal relations and communication skills for the Representative; excellent interpersonal relations and communication skills for the Specialist.
- Moderate computer skills.
- Knowledge of the credit application process and/or documentation requirements; demonstrated knowledge of these areas for the Specialist.
- For the Specialist, proficient knowledge of lending regulations and specialized education and training related to loan regulations.
- Visual and auditory skills.
Nice To Haves
- AIB-related courses or an associate degree in a related field.
Responsibilities
- Underwrite new consumer loan applications in accordance with the Bank’s lending policy.
- Coordinate receipt of supporting documentation for new consumer loan applications.
- Prepare and send disclosures required by regulation.
- Verify data as required by the Home Mortgage Disclosure Act.
- Prepare adverse action letters for declined consumer and commercial loans.
- Prepare closing documents for consumer and commercial loans through the loan origination platform; the Specialist also prepares documents for more complex loans.
- Enter appropriate data for new loans into the core servicing system.
- Upload documentation for new loans to the document imaging system.
- Disburse proceeds for consumer and commercial loans.
- For the Specialist role, assist with maintaining the department pipeline log.
- For the Specialist role, ensure required Home Mortgage Disclosure Act information is gathered and entered on the Loan Application Register.
- For the Specialist role, verify credit information for inclusion in loan files.
- For the Specialist role, prepare reports for the supervisor as needed.
- For the Specialist role, help maintain departmental procedures and suggest improvements to processes and procedures.
- Respond to inquiries related to the role and requests from customers and Bank personnel within established time frames and policies.
- Coordinate work with department personnel and other departments to support efficient information flow.
- Follow laws and organizational policies and procedures intended to prevent harassment and illegal discriminatory behavior in the workplace.
- Support internal policies, procedures, and practices related to risk management, safety and soundness, and regulatory compliance.
- Report pertinent information to the immediate supervisor and compile and provide information as requested or directed.
- Perform supportive ancillary tasks as needed; these tasks may be altered or redesigned depending on individual circumstances.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
