Litigation Support Specialist - 1+ Yrs Experience - Jacksonville, FL

Marshall Dennehey•Jacksonville, FL

4d•Onsite

About The Position

Marshall Dennehey is seeking a full-time Litigation Support Specialist I for its Jacksonville, Florida office. The role provides administrative and operational support to legal teams, including document preparation, case management, client communication, and related legal support. The specialist works with attorneys, paralegals, and other support staff to facilitate efficient workflows and effective communication. The position requires strong organizational skills, attention to detail, and knowledge of legal terminology and procedures.

Requirements

At least 1 year of administrative law firm experience.
Excellent verbal and written communication skills.
Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure.
Attention to detail and a high level of accuracy.
Discretion and respect for the confidentiality of sensitive information.
Proficiency in Microsoft Office Suite and legal software applications.
Strong knowledge of legal terminology, procedures, and documentation.

Nice To Haves

Administrative law firm experience, preferably in Workers' Compensation.

Responsibilities

Draft, review, and proofread legal documents, including pleadings and correspondence, for accuracy and compliance with formatting guidelines.
Assist with case and file management, including organizing documents, maintaining electronic and physical files, managing legal databases such as medical record subpoena charts, and tracking deadlines and court appearances.
Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide case-status updates as directed by attorneys.
Conduct case-related fact investigation at the direction of an attorney and/or paralegal.
Provide administrative assistance, including calendar management, meeting scheduling, expense report preparation, and handling incoming calls and correspondence; reassign tasks to the administrative assistant and/or project assistant on the team as appropriate.
Record billable hours and assist with processing vendor invoices.
Prepare and file legal documents with courts at the direction of attorneys.
Assist in ensuring compliance with client guidelines.
Use legal software and technology tools for document management, e-discovery, and case tracking, and provide technical support to legal staff as needed.
Collaborate with attorneys, paralegals, and other legal support staff to support efficient workflow and communication.