Litigation Support Specialist II - 5+ Yrs Experience - Philadelphia, PA

Marshall Dennehey•Philadelphia, PA

About The Position

Marshall Dennehey is seeking a full-time Litigation Support Specialist II with 5+ years of experience for its Philadelphia, Pennsylvania office. The role provides administrative and operational support to legal teams, including assistance with document preparation, case management, client communication, and other legal support tasks. The position has a minimal billing requirement of 50 hours or less. In addition to working with attorneys, the specialist may receive assignments from the paralegal assigned to their work group.

Requirements

Strong knowledge of legal terminology, procedures, and documentation.
Proficiency in Microsoft Office Suite and legal software applications.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
At least 5 years of experience, stated in the role description.

Nice To Haves

Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field preferred.

Responsibilities

Draft, review, and proofread legal documents, including pleadings and correspondence, ensuring accuracy and compliance with formatting guidelines.
Assist with case management by organizing documents, maintaining electronic and physical files, managing legal databases such as medical record subpoena charts, and tracking deadlines and court appearances.
Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide case-status updates as directed by attorneys.
Conduct case-related fact investigations at the direction of an attorney and/or paralegal.
Provide administrative support, including managing calendars, scheduling meetings, preparing expense reports, and handling incoming calls and correspondence; tasks may be reassigned to the administrative assistant and/or project assistant on the team.
Record billable hours and assist with processing vendor invoices.
Prepare and file legal documents with courts at the direction of attorneys.
Assist in ensuring compliance with client guidelines.
Use legal software and technology tools for document management, e-discovery, and case tracking, and provide technical support to legal staff as needed.
Collaborate with attorneys, paralegals, and other legal support staff to facilitate efficient workflow and communication.