Litigation Support Specialist - 3-5 Yrs Experience - Melville, NY

Marshall Dennehey•Melville, NY

1d•Onsite

About The Position

Marshall Dennehey is seeking a full-time Litigation Support Specialist with 3–5 years of experience for its Melville, New York office. The role provides administrative and operational support to legal teams, including assistance with document preparation, case management, and client communication. The position has a minimal billing requirement of 50 hours or less. The specialist works with attorneys and may also receive assignments from the paralegal assigned to their work group.

Requirements

3–5 years of experience; alternatively, the education and experience section specifies a bachelor's degree in a related field as preferred or 3–5 years of administrative law firm experience.
Excellent verbal and written communication skills.
Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure.
Strong attention to detail and accuracy.
Discretion and respect for confidential information.
Proficiency in Microsoft Office Suite and legal software applications.
Strong knowledge of legal terminology, procedures, and documentation.

Nice To Haves

Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field preferred.

Responsibilities

Draft, review, and proofread legal documents, including pleadings and correspondence, for accuracy and compliance with formatting guidelines.
Assist with case and file management, including organizing documents, maintaining electronic and physical files, managing legal databases such as medical record subpoena charts, and tracking deadlines and court appearances.
Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide case-status updates as directed by attorneys.
Conduct case-related fact investigation at the direction of an attorney and/or paralegal.
Provide administrative support, including calendar management, meeting scheduling, expense reports, and handling incoming calls and correspondence; tasks may be reassigned to the administrative assistant and/or project assistant on the team.
Record billable hours and assist with processing vendor invoices.
Prepare and file legal documents with courts at the direction of attorneys.
Assist with compliance with client guidelines.
Use legal software and technology for document management, e-discovery, and case tracking, and provide technical support to legal staff as needed.
Collaborate with attorneys, paralegals, and other legal support staff to support efficient workflow and communication.