Litigation Legal Administrative Assistant

Blossom HR • San Jose, CA

27d • Hybrid

About The Position

Our client is seeking a proactive Litigation Legal Administrative Assistant with 7+ years of experience to provide essential support to attorneys and paralegals within their Intellectual Property litigation practice group in Downtown San Jose. This role acts as a key operational partner managing court filings, case calendars, document preparation, and workflow for 3+ legal professionals simultaneously.

Requirements

• 7+ years as a litigation legal administrative assistant supporting civil litigation practice groups.
• Hands-on experience with Federal Court e-filing procedures, rules, and calendaring.
• Advanced proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlines), Outlook, Excel, and PowerPoint.
• Highly self-motivated with strong organizational skills to manage competing priorities without direct supervision.
• Based in or commutable to Downtown San Jose, CA for a 4-day in-office schedule.
• Must be eligible to work in the U.S. without sponsorship (U.S. Citizen or Green Card holder).

Nice To Haves

• Prior experience supporting Intellectual Property (IP) or class action litigation.
• Familiarity with law firm software systems, specifically ProLaw and NetDocs.
• Legal Secretary Certificate from an ABA-accredited institution.
• Experience in a mid-size or regional law firm environment.

Responsibilities

• Format, proofread, and edit complex litigation documents for State and Federal court filings.
• Create Tables of Authority (TOA), Tables of Contents (TOC), and perform document redlining.
• Manage electronic court filings across Bay Area State Courts, Federal Courts (CM/ECF), and Appellate Courts in strict adherence to procedural rules.
• Calculate, track, and maintain attorney calendars for court hearings, trial dates, discovery deadlines, and depositions.
• Organize evidence, exhibits, briefs, appendices, and trial binders.
• Coordinate court reporters and assist with meeting preparation.
• Support attorneys with timekeeping, expense report tracking, travel arrangements, client communications, vendor invoice approvals, and receivables monitoring.
• Handle incoming mail, maintain electronic/physical case files, and offer coverage for administrative team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed