Litigation Efiling Coordinator

WFB Ashurst Perkins Coie US LLP•Seattle, WA

22h•Hybrid

About The Position

Ashurst Perkins Coie LLP is seeking a highly motivated Litigation e-Filing Coordinator. This role provides centralized e-filing support and coordinates resources for case teams completing filings. It requires a strong understanding of electronic filing processes, advanced document processing skills, and the ability to provide case management support. The position involves contact with state and federal courts to research local rules and procedures, ensuring compliance with deadline-driven filings.

Requirements

Knowledge of process of locating electronic filing procedures, as well as federal, state and local judges’ procedural rules for various states.
Strong ability to delegate work and provide peer-level oversight in a team environment.
Thorough knowledge of all phases of litigation, discovery, and trial procedures.
Demonstrated skills in document /information management.
Communicate effectively, both orally and in writing.
Advanced document processing skills.
Advanced knowledge of Microsoft Office applications, including Word, BigHand, Adobe, Best Authority, and other software products that assist in timely e-filing.
Excellent organizational skills.
Ability to prioritize and manage multiple assignments.
Must be able to work independently and as a team member.
Must communicate with team members in direct messaging platforms regarding availability, issues, and questions.
Must quickly reply to e-filing requests.
4-5 years of significant law firm experience specifically with respect to litigation and e-filing.

Nice To Haves

Communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups inside and outside the Firm.
Well-versed in Word, Excel, Adobe, SharePoint, BigHand and Best Authority.
Ability to use various communication tools such as Webex and Outlook.
Strong command of the English language including excellent spelling, grammar, punctuation, form and style.
Superior knowledge of personal computer and system utilities or other comparable document production software.
Excellent organizational skills for prioritizing workload.
Thorough understanding of legal terminology and procedures pertinent to the area of assignment.
Ability to work remotely.

Responsibilities

Support firm-wide practice groups in matters relating to litigation and patent e-filings and service of documents in California, Washington, Oregon, Texas, and Illinois.
Serve as the dedicated point of contact for e-filing requests, coordinating with various Shared Services resources.
Provide Subject Matter Expertise support to the 24/7 document processing team.
Coordinate with the in-office mail team to ensure tracking and delivery of filings.
Respond to inquiries from attorneys regarding court procedures and judges’ local rules for state and federal courts.
Act as a liaison between attorneys and courts.
Support rush and/or high-touch document processing requests connected to e-filing, including rush and/or high-touch TOA requests.
Address and resolve any technical issues related to e-filing systems promptly.
Maintain database of attorney login credentials and jurisdiction SMEs across the firm.
Develop filing best practices for common jurisdictions.
Maintain detailed records of all electronic filings, including confirmation receipts and rejections.
Manage requests via ServiceNow workflow tool, following workflow best practices.
Manage work using a workflow tool, including utilization of timers and communication through the workflow tool email mechanism.
Be present at work during regularly scheduled working hours and as needed, consistent with the firm’s attendance expectations.