Litigation Assistant/ Assistant Office Manager

Kaufman Dolowich, LLP•San Francisco, CA

6d•$95,000 - $115,000•Onsite

About The Position

Kaufman Dolowich LLP is seeking an organized, proactive, and experienced professional for a dual-role position in its San Francisco office. The role combines litigation support for attorneys across all three California offices with operational and administrative leadership supporting the efficient day-to-day operation of the San Francisco office. The position works closely with attorneys, firm leadership, and administrative personnel and supports attorneys throughout all phases of litigation. The litigation component includes preparing and filing legal documents, managing calendars and deadlines, coordinating discovery and trial preparation, maintaining case files, supporting time entry and billing coordination, and communicating with clients, courts, opposing counsel, vendors, and experts. The office management component includes supporting office procedures and operations, coordinating facilities and vendors, helping with onboarding and events, assisting with budgeting and invoices, and partnering with Human Resources and firm leadership on administrative matters. The successful candidate will provide leadership and support during the Regional Office Manager’s absence and participate in special projects across California offices. The expected salary range is $95,000–$115,000. The stated range is an estimate and does not guarantee a specific offer; actual compensation depends on market location and the candidate’s experience, skills, and job-related qualifications. Base salary is one component of the total rewards package, which includes a discretionary bonus program and benefits for full-time employees.

Requirements

At least 8 years of litigation legal assistant experience in a law firm environment.
Previous experience supporting multiple attorneys in complex litigation matters.
Strong knowledge of California and federal court filing procedures.
Exceptional organizational, prioritization, and time-management skills.
Excellent written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to manage competing priorities and deadlines with minimal supervision.
Professional demeanor and outstanding client-service skills.
Strong attention to detail and commitment to accuracy.
Ability to exercise sound judgment and maintain confidentiality.
Effective interpersonal skills and ability to build relationships across all levels of the organization.
Ability to adapt to changing priorities and work effectively in a collaborative team environment.
Strong problem-solving and administrative management skills.

Nice To Haves

Previous law firm office management, supervisory, or administrative leadership experience.
Experience working with legal document management and practice management systems.
Experience supporting insurance defense, employment, professional liability, commercial litigation, or general liability practices.

Responsibilities

Provide comprehensive litigation support to attorneys handling matters across all three California offices.
Prepare, revise, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents in state and federal courts.
Manage attorney calendars, court deadlines, depositions, hearings, mediations, and client meetings.
Coordinate discovery, including document production, subpoenas, deposition preparation, and exhibit management.
Organize and maintain electronic and physical case files.
Assist with trial preparation, witness coordination, exhibit binders, trial notebooks, and logistics.
Enter attorney time, assist with billing coordination, and support matter management activities.
Communicate professionally with clients, courts, opposing counsel, vendors, and experts while maintaining confidentiality.
Assist with the day-to-day management and operation of the San Francisco office.
Serve as a resource to attorneys and staff on office procedures and administrative matters.
Liaise with billing, collections, and file opening departments to support compliance with firm protocols and objectives.
Help oversee reception, facilities coordination, office vendors, supplies, and office services.
Support onboarding and orientation for new hires.
Coordinate office events, training programs, meetings, and employee engagement initiatives.
Assist with office budgeting, invoice processing, and vendor management.
Partner with Human Resources and firm leadership on employee relations, compliance, and administrative projects.
Monitor office operations and identify opportunities to improve efficiency and service levels.
Provide leadership and support during the Regional Office Manager’s absence.
Participate in special projects assigned across California offices.