Litigation Administrative Paralegal- 3703255

AMS Staffing • Nashville, TN

18h • Onsite

About The Position

We are seeking an experienced Litigation Administrative Paralegal to join a prestigious AM200 law firm in Nashville, Tennessee. This full-time, onsite role provides substantive litigation assistance and comprehensive administrative support to attorneys handling defense litigation matters. The successful candidate will support attorneys through all phases of litigation while managing essential administrative responsibilities in a collaborative, fast-paced environment. The position requires exceptional organizational skills, technical proficiency, and the ability to anticipate attorney needs while managing competing priorities and deadlines. The firm offers a supportive, team-oriented culture, professional development opportunities, and a comprehensive benefits package.

Requirements

• 3–5 years of experience as a litigation legal secretary, legal administrative assistant, and/or paralegal.
• Previous experience working in a defense-side litigation law firm is required.
• Strong understanding of civil litigation procedures, discovery processes, court rules, and trial preparation.
• Experience with state and federal court electronic filing, including CM/ECF.
• Strong litigation calendaring, deadline management, and organizational skills.
• Experience preparing pleadings, motions, discovery documents, tables of contents, tables of authorities, and trial preparation materials.
• Experience supporting attorney billing processes, including pre-bill review and billing statement preparation.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to balance billable paralegal responsibilities with administrative support duties.
• Exceptional written and verbal communication skills.
• Strong attention to detail and proofreading skills, with the ability to manage multiple assignments and competing deadlines.
• Professional demeanor, sound judgment, and excellent client service skills.
• Ability to work collaboratively with attorneys and support professionals in a fast-paced law firm environment.
• Ability to work onsite in Nashville, Tennessee.
• A bachelor's degree is not required; a two-year paralegal degree combined with relevant experience, or paralegal certification with related experience, may satisfy educational requirements.

Nice To Haves

• Minimum of three years of tenure at previous employers is preferred, demonstrating employment stability.
• Familiarity with iManage and iTimekeep.
• Bachelor's degree preferred.

Responsibilities

• Provide comprehensive litigation and administrative support to attorneys handling defense litigation matters.
• Draft, prepare, proofread, and format pleadings, motions, discovery requests and responses, notices, subpoenas, and other litigation documents.
• Perform electronic filing in state and federal courts, including using CM/ECF.
• Maintain litigation calendars, monitor court deadlines, and coordinate hearings, depositions, and other case-related proceedings.
• Assist with discovery, including document searches, factual research, document organization, and preparation of discovery materials.
• Prepare witness materials, case files, and supporting documentation for attorney review and case preparation.
• Assist with trial preparation, including organizing exhibits, trial binders, case files, and supporting documents.
• Prepare and format tables of contents and tables of authorities for complex litigation documents.
• Maintain and organize electronic case files; conduct database searches, retrieve information, and perform data entry.
• Coordinate attorney schedules, appointments, meetings, and other administrative activities.
• Manage check requests and travel reimbursements through established workflow systems.
• Assist with pre-bill review and billing statement processing in collaboration with the firm's support teams.
• Maintain accurate billable time entries in accordance with firm guidelines.
• Collaborate with attorneys, legal professionals, and administrative support teams to ensure efficient case management.
• Perform additional duties as assigned by the Director of Practice Support.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Free telehealth coverage
• Employee Assistance Program, including mental health counseling
• Caretaker services
• OnePass gym membership discounts
• Short- and long-term disability insurance
• Life insurance
• Pet insurance
• MilkStork benefits
• Free parking
• 401(k), subject to eligibility requirements
• Profit sharing, subject to eligibility requirements
• Generous paid time off
• Paid holidays
• Tuition reimbursement
• In-house training and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed