Listing Coordiator

Coldwell Banker Premier•Williamsburg, VA

6d•$18 - $19

About The Position

Coldwell Banker Premier is looking for a detail-oriented, organized, and proactive Listing Coordinator to help manage our incoming listing inventory from launch through syndication and marketing review. This is not simply a data entry position. Yes, accurate MLS and platform input matters, but we need someone who understands the bigger picture: how a listing should appear online, how details should be verified, how photos and descriptions affect presentation, and when something looks wrong before an agent, client, or consumer has to point it out. The right person will bring real estate knowledge, common sense, and strong follow-through. We are looking for someone who can manage the listing process, spot inconsistencies, improve presentation, and help ensure our listings show up correctly and professionally across the platforms where consumers see them.

Requirements

Prior real estate, MLS, transaction coordination, listing coordination, or brokerage support experience strongly preferred
Strong attention to detail without needing to be micromanaged
Ability to recognize when something looks incomplete, inaccurate, or poorly presented
Good writing and editing skills, especially for property descriptions
Comfort working with photos, listing platforms, websites, and basic marketing tools
Strong organizational skills and ability to manage multiple listings at once
Clear communication with agents, staff, and vendors
A practical problem-solver who can follow a process but also think independently

Nice To Haves

Familiarity with tools such as MLS systems, Canva, photo editing tools, CRM platforms, and listing syndication platforms is a plus

Responsibilities

Manage incoming listing information, documents, photos, and marketing assets
Enter and update listing data in MLS and related systems
Review listings for accuracy, completeness, compliance, and presentation quality
Coordinate listing syndication to company websites, portals, and third-party platforms
Check listing visibility and accuracy across websites such as brokerage sites, Zillow, Realtor.com, Homes.com, and other platforms as needed
Clean up or lightly enhance listing photos when appropriate
Review and improve listing descriptions for clarity, accuracy, grammar, and market appeal
Communicate with agents and internal teams to collect missing information or correct issues
Track listing status changes, price updates, open houses, and related marketing updates
Help identify process gaps and recommend improvements to make listing management smoother
Maintain organized records and ensure deadlines are met