Limited Submissions Specialist

Texas A&M • College Station, TX

2d

About The Position

Research Development Services (RDS), a unit within Texas A&M University's Division of Research, supports research capacity and competitiveness through strategic initiatives, external funding, proposal development, professional development, and research services. The Limited Submissions Specialist assists with administering the university's limited submission and internal funding programs. The role coordinates proposal review and selection processes, communicates funding opportunities to the campus community, maintains program websites and databases, and provides outreach and support to stakeholders during proposal development.

The specialist coordinates Texas A&M University's Limited Submission Program and serves as a liaison to agencies and other System members regarding proposal submissions for programs that limit institutional submissions. Responsibilities include identifying opportunities, announcing them to the university community, collecting letters of intent and preproposals, and conducting review and selection processes. The role also interprets sponsor and university policies, supports program evaluation and reporting, and participates in professional development.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Four years of program-related experience, including grant submission experience.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Attention to detail and sound judgment.

Nice To Haves

• Five years of program-related experience, including grant submission experience.
• Ability to cultivate and maintain professional working relationships with people of all backgrounds.
• Ability to contribute to a team, seek information independently, and prioritize duties.

Responsibilities

• Coordinate the Limited Submission Program for Texas A&M University and serve as liaison to agencies and other System members on limited proposal submissions.
• Implement plans and coordinate logistical and administrative support for the Limited Submission Program.
• Analyze program requirements and identify limited submission opportunities.
• Prepare and distribute opportunity announcements to the university community.
• Collect letters of intent and preproposals, and implement the review and selection process.
• Share messaging with appropriate stakeholder groups and review it for accuracy.
• Consult with staff on program issues and recommend solutions.
• Provide outreach to limited submission awardees about campus proposal-development support and connect them with appropriate support offices.
• Manage the Limited Submission email inbox and respond to questions.
• Update the Limited Submission website, InfoReady, and internal databases; maintain the webpage and prepare and issue the weekly newsletter.
• Interpret sponsor policies, rules, and regulations and ensure they are followed.
• Recommend changes to internal Standard Operating Procedures to improve program efficiency.
• Interpret TAMUS policy governing allocation of internal proposal submission seats and seek approval for policy exceptions.
• Participate in workshops, conferences, and research to enhance job skills, and support a personal professional development plan.
• Help maintain the integrity of data used to develop metrics and reports.
• Help create presentation materials communicating progress on program activities.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance; Texas A&M contributes to employee health and basic life premiums.
• 12–15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time.
• Free LinkedIn Learning training, webinars, and limited financial support for conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while employed at Texas A&M.
• Living Well employee wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level