Coordinator - Submissions (Construction)
Weltmann Lighting, LLC•Hicksville, NY
•$55,000 - $75,000
About The Position
The Submissions Coordinator supports Project Managers by managing lighting and controls submissions across multiple projects. The role ensures accurate, high-quality, and timely delivery of submittal packages to clients from project initiation through closeout. The coordinator maintains current project trackers, works with internal and external stakeholders, and ensures documentation meets project and client requirements. The position reports directly to the Submissions & Document Control Manager.
Requirements
- Minimum 3 years of experience in a related role or discipline.
- Ability to meet deadlines, manage multiple projects simultaneously, and work effectively in a fast-paced, team-oriented environment.
- Strong client management and relationship-building skills.
- Excellent time management, organizational skills, and logical decision-making ability.
- High proficiency in MS Office, including Excel and Outlook, Adobe Acrobat Pro, and strong general computer skills.
- Strong math, analytical, and documentation competencies.
- Outstanding written and verbal communication skills.
- Bachelor’s degree in a related field.
Nice To Haves
- Experience with construction drawings, specifications, architectural sketches, and related documentation.
- Previous experience within a construction or lighting-related company.
- Experience with construction estimating or take-off software.
Responsibilities
- Prepare complete and accurate submittal packages for client approval in a timely manner.
- Prepare complete and accurate submittal close-out packages.
- Review, process, and track returned submittals and update logs accordingly.
- Create, update, and maintain submittal project trackers for Project Manager review.
- Follow up consistently on open or outstanding submissions to ensure timely return.
- Review bid packages, construction drawings, specifications, and manufacturer quotes to verify accuracy and completeness.
- Communicate with manufacturers and manufacturer representatives to identify all submittal requirements.
- Attend industry trade shows as needed to strengthen relationships with manufacturers, representatives, and clients.
- Ensure work meets critical deadlines, adheres to quality standards, and aligns with project schedules.
- Respond promptly to client and internal team inquiries and ensure effective follow-up.
- Perform additional responsibilities and tasks as assigned by management.
