Submissions Clerk

Heritage Auctions•Irving, TX

9d•Onsite

About The Position

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer. Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture. The Inventory Submissions Clerk supports the Wholesale team by receiving, processing, and preparing coins for third party grading submissions. This role is highly detail oriented and hands on, involving package intake, inventory handling, invoice and paperwork preparation, and direct communication with clients. The ideal candidate is organized, careful with valuable items, and comfortable performing repetitive physical tasks in a fast-paced environment.

Requirements

Strong attention to detail and ability to follow Precise procedures
Ability to maintain accuracy while processing high volumes of submissions
Comfortable handling valuable, rare, or fragile items
Good computer skills and ability to work within inventory or order management systems
Clear written and verbal communication skills for client interaction
Ability to work independently and manage repetitive tasks efficiently
Ability to lift and move items weighing up to 50 pounds
Proficiency in Microsoft Office Suite, including: Word: document formatting, templates, and mail merge; Excel: spreadsheets and data reporting; Outlook: calendar management, task coordination, and handling high-volume correspondence

Nice To Haves

Coin knowledge is a plus, but not required

Responsibilities

Receive and open incoming packages from grading services and clients
Verify contents against invoices, submission forms, and internal records
Prepare coins, paperwork, and invoices for grading submissions
Crack open graded coins when required, following established handling and safety procedures
Organize, label, and stage submissions for shipment to grading services
Willingness to adapt to changing priorities based on submission volume
Communicate with clients and grading services regarding submission status, discrepancies, or questions
Maintain confidentiality regarding client information and inventory values
Maintain accurate records in internal systems related to submissions and inventory movement
Ensure proper handling, security, and tracking of valuable and fragile items
Assist with general inventory organization and operational support as needed