Limited Submissions Specialist

Texas A&M University System • College Station, TX

4d • Onsite

About The Position

Texas A&M University’s Research Development Services (RDS), within the Division of Research, seeks a Limited Submissions Specialist to administer the university’s limited submission and internal funding programs. The specialist coordinates proposal review and selection processes, communicates funding opportunities to the campus community, maintains program websites and databases, and provides outreach and support to stakeholders during proposal development.

The role coordinates the university’s Limited Submission Program and serves as a liaison to agencies and other System members on submissions for programs that limit the number of proposals an institution may submit. It involves identifying opportunities, announcing them to the university community, collecting letters of intent and preproposals, and implementing review and selection processes. The specialist also interprets sponsor policies and university policy, supports program improvements, maintains program communications and records, and contributes to reporting and program evaluation.

Texas A&M describes its work environment as grounded in respect, excellence, leadership, loyalty, integrity, and selfless service. The position is located in College Station, Texas. Compensation is commensurate with the selected candidate’s experience. A cover letter and resume are strongly recommended. All positions are security-sensitive; applicants are subject to a criminal history investigation, and employment depends on verification of credentials and other required information.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Four years of program-related experience, including grant submission experience.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Attention to detail and sound judgment.

Nice To Haves

• Five years of program-related experience, including grant submission experience.
• Ability to cultivate and maintain professional working relationships with people of all backgrounds.
• Ability to contribute to a team, seek information independently, and prioritize duties.

Responsibilities

• Coordinate the Limited Submission Program for Texas A&M University and serve as liaison to agencies and other System members on proposal submissions for programs that limit institutional submissions.
• Implement plans and coordinate logistical and administrative support for the Limited Submission Program.
• Analyze requirements for the Limited Submission Program.
• Identify limited submission opportunities and prepare and distribute announcements to the university community.
• Collect letters of intent and preproposals, and implement the review and selection process.
• Share messaging with appropriate stakeholder groups and review it for accuracy.
• Confer with staff on program issues and recommend solutions.
• Provide outreach to limited submission awardees about proposal development support available on campus and connect them with appropriate support offices.
• Manage the Limited Submission email inbox and answer questions.
• Update the Limited Submission website, InfoReady, and internal databases.
• Maintain the limited submissions webpage and prepare and issue the weekly newsletter.
• Interpret sponsor policies, rules, and regulations and ensure they are followed.
• Recommend changes to internal Standard Operating Procedures to improve program efficiency.
• Interpret TAMUS policy governing allocation of internal proposal submission seats and seek approval for policy exceptions.
• Participate in workshops, conferences, and research to enhance job skills.
• Support a personal professional development plan to sustain and evolve proficiency in digital learning environment practices.
• Help maintain the integrity of data used to develop metrics and reports.
• Help create presentation materials communicating progress on program activities.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance; Texas A&M contributes to employee health and basic life premiums.
• 12–15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time for health and wellness.
• Free LinkedIn Learning training, webinars, and limited financial support to attend conferences and workshops.
• Educational release time and tuition assistance for completing a degree while employed by Texas A&M.
• Living Well employee wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level