Life Skills Administrative Coordinator

The Yunion • Detroit, MI

11d

About The Position

The Life Skills Administrative Coordinator provides administrative, logistical, and program coordination support for The Yunion’s Life Skills department. Working with the Life Skills Program Manager and department staff, the coordinator helps ensure programs are organized, documented, scheduled, staffed, and supplied with the information and materials needed for successful implementation. The role maintains program records, schedules, participant information, partner communications, data, documentation, and internal tracking systems, and supports the team in meeting program and grant requirements.

The coordinator also supports school and community outreach by coordinating communications, maintaining partner and referral information, assisting with outreach activities, and following up with families, schools, and community partners. The role requires strong organization, dependability, attention to detail, managing multiple priorities, and anticipating administrative needs.

This is an exempt position reporting to the Life Skills Program Manager. It operates in a professional office environment and uses standard office equipment. The role is primarily sedentary, with some lifting of files, opening filing cabinets, and frequent bending or standing. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour unpaid lunch break; schedules may vary, and some evening and weekend hours may be required. Local travel throughout Metro Detroit may be required, as may regional and occasional national travel.

Requirements

• Bachelor’s degree in business administration, nonprofit management, education, social services, communications, or a related field is preferred.
• At least two years of administrative, program coordination, project coordination, or related experience is preferred.
• Experience maintaining data, records, schedules, reports, and documentation.
• Proficiency in Microsoft Office Suite, Google Workspace, spreadsheets, databases, data management systems, and other relevant administrative technology platforms.
• Ability to manage multiple deadlines and maintain accurate documentation.
• Excellent written and verbal communication skills.

Nice To Haves

• Experience working in a nonprofit, school, youth development, community-based, or human-services environment.
• Experience communicating with families, schools, community organizations, or external partners.

Responsibilities

• Provide day-to-day administrative support for Life Skills programs, initiatives, events, and activities.
• Maintain departmental calendars, program and meeting schedules, deadlines, and other key dates.
• Coordinate administrative details for program sessions, workshops, family engagement activities, community service initiatives, field trips, special events, and summer programming.
• Prepare and organize program materials, forms, rosters, sign-in sheets, supplies, packets, and other implementation materials.
• Maintain organized electronic and physical program files according to departmental systems.
• Track assigned tasks and follow-up items and communicate upcoming deadlines or outstanding needs to the Life Skills Program Manager.
• Assist with meeting preparation, agendas, notes, documentation, and follow-up.
• Support participant registration, enrollment, onboarding, recruitment, and outreach; respond to inquiries and follow up with prospective participants and families.
• Maintain accurate participant rosters, contact and demographic information, consent forms, applications, and other required documentation.
• Track referrals and enrollment sources to assess outreach and partnership activity.
• Collect, enter, monitor, and reconcile attendance and survey data in organizational and funder systems.
• Follow up with staff about missing, incomplete, or inconsistent attendance and participant documentation.
• Maintain accurate records of program participation, services, activities, and completion.
• Support administration, collection, and tracking of surveys, assessments, evaluations, and other program data; check participant records and resolve documentation gaps.
• Maintain confidentiality and appropriately handle sensitive participant and family information.
• Track grant deliverables, reporting deadlines, required documentation, and performance measures; help gather information and supporting documentation for reports.
• Maintain organized, audit-ready files, monitor documentation deadlines, communicate missing information, and compile program data and activity information for reports.
• Coordinate materials, supplies, equipment, meals, transportation, facilities, snacks, and other logistical needs for assigned programming.
• Submit purchase requests and help track program purchases, receipts, invoices, and supporting documentation.
• Maintain supply inventories and communicate anticipated needs to the Life Skills Program Manager.
• Coordinate with internal departments and external vendors on program logistics, as assigned.
• Confirm locations, schedules, materials, staffing information, and other operational details in advance of activities.
• Assist with outreach activities, community presentations, resource fairs, recruitment activities, and other community-facing initiatives.
• Provide administrative support for school and community partnerships; maintain partner contacts, schedules, site information, and partnership documentation.
• Assist with scheduling partner meetings and activities, prepare requested partner materials, track partner requests and commitments, and route follow-up items to the appropriate team member.
• Support timely communications with partners about routine program logistics and administrative matters.
• Support Life Skills staff, facilitators, Life Guides, Ambassadors, and other program personnel with onboarding logistics, training materials, schedules, resources, and documentation.
• Maintain current staff and facilitator contact lists and program assignments.
• Collect timesheets, invoices, program documentation, attendance information, and other required materials by established deadlines.

Benefits

• Medical, dental, and vision coverage.
• Paid time off including vacation, holidays, mental health days, personal days, and parental leave.
• Employee health and wellness plans.
• Flexible work schedules.
• 401(k) retirement plan.
• Paid professional development opportunities.
• Robust onboarding and orientation program.

What This Job Offers

• Job Type: Full-time