Library Administrative Assistant- Full Time

Mt. Lebanon, PA•Pittsburgh, PA

6d•Onsite

About The Position

Join an award-winning library committed to community, creativity, and intellectual freedom. Mt. Lebanon Public Library, the Pennsylvania Library Association’s 2025 Library of the Year, serves a vibrant and dynamic community by providing inclusive spaces for learning, exploration, and connection. As a Book Sanctuary, the Library champions intellectual freedom and the open exchange of ideas, while empowering patrons through education and access to information. We are seeking a detail-oriented Library Administrative Assistant to support the fundraising, grant, and operational work that makes this impact possible. In this role, you will collaborate with staff, leadership, and community partners to advance key initiatives and help ensure the Library continues to thrive as a welcoming hub for all. This position is a career administrative position. The ideal candidate will have experience with administrative work or non-profit administration, fundraising, and working with volunteers and community partners. The position does not involve or provide experience in collection development, programming, reference work, or librarianship.

Requirements

Excellent interpersonal, organizational, oral and written communication skills.
Ability to maintain accurate and detailed records.
Ability to learn and use various computer software packages, especially donor management software.
Ability to establish and maintain effective working relationships with staff and public.
Bachelor’s degree or equivalent combination of education and experience REQUIRED.
Three or more years of administrative experience or equivalent experience REQUIRED.

Nice To Haves

The strongest preference will be given to candidates with a background that includes grant administration, fundraising, and regular use of donor management software.

Responsibilities

Daily use of donor management software for communication, promotion, and fundraising.
Coordination of meeting room use by staff and outside groups; art gallery bookings
Administrative oversight of all fundraising efforts at the library, including the Library Garden Tour, Annual Appeal, Love Your Library Month, etc.
Administrative oversight of grants (application, reporting) to support administrator and librarian initiatives and projects.
Serves in administrative capacity to the following committees: Library Board Fundraising Committee, Library Garden Tour Committee, Library Strategic Planning Committee
Support the work of the Director and Associate Directors as needed, including all library-wide initiatives, meeting prep, scheduling, etc.
Staff liaison to Friends of the Library, supporting the FOL Board, volunteers, and FOL initiatives as needed
Compile information and produce reports.
Compile information for Library Board meeting packets.
Compile and submit monthly Keystone Grant reports to the Department of Education.
Coordinate meeting room use by library and community groups; compile program statistics.
Prepare displays, coordinate, and promote fundraising initiatives with support of various committees.
Attend committee meetings 1-2 evenings each month.
Travel within Mt. Lebanon and the South Hills region to promote fundraising efforts.

Benefits

excellent medical, dental, and vision benefits
FSA
life insurance
long term disability insurance
Vacation Leave: Starting at 10 days/year
Holiday Pay: Mt. Lebanon observes ten (10) paid holidays per year.
Sick leave: You will accrue eight (8) hours of sick leave per month.
Employees are eligible for a full defined benefit pension at age 60 with 25 years of service. (Vesting period is 7 years).
Employees are also enrolled in a Retirement Health Savings Plan, and may also enroll in an optional deferred compensation plan.
Reimbursement for the cost of clearances ($60.25) if employed for at least one month.