Administrative Assistant, University Library

St. Francis Xavier University • Antigonish, NS

18h • CA$43,660 - CA$53,352 • Onsite

About The Position

St. Francis Xavier University is seeking an Administrative Assistant to the Office of the University Librarian. The Administrative Assistant provides full administrative support to the Office of the University Librarian to ensure effective and efficient operations. Key support areas include financial/budget, administrative, facilities management, and library projects.

Requirements

• Bachelor’s Degree or Two-Year College Diploma plus relevant experience
• Previous experience providing administrative support is required
• Computer skills, including proficiency in Microsoft Office components, are essential
• Must be personable, competent and interested in providing a high level of service to the university community
• Excellent communication and customer service skills
• Strong attention to detail

Nice To Haves

• Previous library experience will be considered an asset

Responsibilities

• Provides comprehensive financial and budget support for the library, including budgeting, reporting, reconciliation, vendor management, and purchasing
• Provides administrative support to the University Librarian and library operations, including scheduling, meetings, communications, file and information management, reporting, recruitment, and general correspondence.
• Coordinates facilities, security, and project-related needs for the library, including keys, furniture, cleaning, access, and special projects.
• Maintains inventory of office supplies; researches, recommends, orders and processes paperwork regarding supplies for Procurement and Accounts Payable.
• Acts as a resource person and liaison between the Library and other internal and external departments and agencies. Responds to inquiries or refers inquiries to appropriate departments.
• Performs other administrative or coordinating duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level