Administrative Assistant (Full-Time)
About The Position
This is an opportunity to join a small, family-run oil company where the focus is on reliability, teamwork, and getting the job done right. The environment is straightforward and hands-on, with a close-knit team that values consistency and accountability. If you enjoy staying busy, working within a structured environment, and being a key part of day-to-day operations, this could be a great fit. You’ll be supporting a very busy office lead who manages a high volume of work and is looking for a dependable partner to help keep things running smoothly. This role plays an important part in ensuring orders are accurate and deliveries are coordinated effectively.
Requirements
- Reliability and punctuality (7:30 AM start time is important)
- Strong attention to detail and accuracy
- Comfort with phone communication
- Ability to follow established processes
- Dependability in a role where consistency is key
Responsibilities
- Answer incoming calls from customers placing orders
- Monitor email first thing in the morning for urgent requests
- Enter orders into an established system
- Ensure accuracy so the correct product reaches the correct customer
- Coordinate next-day delivery routes with drivers
- Help prioritize deliveries based on location (Buffalo, Syracuse, Binghamton)
- Work with both commercial and residential customers
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
