Liability and Facilities Technician

Peoria Unified School District•Glendale, AZ

1d•Onsite

About The Position

The Liability and Facilities Technician performs moderate to complex administrative support for processing liability claims in coordination with the District’s Trust. The role also coordinates staffing and rental agreements for District facility rentals and supports the administration of facility use and liability-related matters. This is a 12-month position in Business Services, Operations and Resource, based at the District Administration Center in Glendale, Arizona. The position reports to the Executive Director of Business Services. The work includes coordinating facility rental requests and calendars, handling related insurance certificates, invoices, revenue, and customer inquiries, and compiling liability loss and claims information. The technician also processes claim-related requisitions and reimbursements, maintains liability records, coordinates student accident insurance programs, supports community use of District facilities, distributes District vehicles checked out to Administration Center staff, and provides quarterly litigation updates to the Board. Other duties may be assigned or required. The listed essential functions are illustrative and not comprehensive.

Requirements

High school diploma or GED, and two years of experience in a professional office; or an equivalent combination of experience and/or education providing comparable knowledge, skills, and abilities.
Knowledge of applicable Federal, state, county, and city statutes, rules, regulations, ordinances, and PUSD policies and procedures.
Knowledge of customer service, general office operations, business office management, and records and database management principles.
Knowledge of business English, grammar, spelling, correspondence preparation, bookkeeping, and accounting principles.
Ability to read, interpret, understand, and apply relevant Federal, state, and PUSD rules, regulations, policies, and procedures.
Skill in creating, preparing, and managing a variety of documents and reports for distribution.
Skill in assigning and reviewing the work of volunteers and assigned staff.
Skill in establishing and maintaining effective working relationships with coworkers, vendors, students, parents, the general public, and others conducting business with the District.
Skill in operating a personal computer with a variety of hardware, software applications, and peripheral office equipment.
Must have or obtain an IVP fingerprint clearance card.
Must pass a background clearance check.
May be required to work outside normal working hours.
May be required to possess and maintain a valid Arizona driver's license.

Responsibilities

Coordinate the facility rental calendar and process facility rental requests.
Request issuance of certificates of insurance.
Answer inquiries from employees, vendors, and Trust representatives regarding facility rentals or liability claims.
Process invoices and receive and reconcile revenue for District facility rentals.
Provide site training for scheduling software.
Collect and compile information and reports relating to District liability loss exposures and claims.
Process requisitions and monitor the status of vendor purchase orders relating to liability claims.
Process third-party warrants for reimbursement and close claim files.
Maintain a matrix of liability losses.
Coordinate student accident insurance programs.
Foster relationships with community and civic agencies to promote District facility usage.
Establish and maintain good rapport with school administration, employees, and the community.
Maintain information and publications regarding costs and procedures for District facility usage.
Distribute District vehicles checked out to District Administration Center staff.
Provide quarterly litigation updates to the Board.
Perform other duties as assigned or required.