LEP Program Coordinator (Permanent classified paid hourly)

CCS Spokane • Spokane, WA

3d • $21 - $29 • Onsite

About The Position

The LEP Program Coordinator serves as the subject matter expert for Spokane Community College’s Limited English Proficiency (LEP) program. Under general direction, the position supports reporting for LEP clients and works with local partner agencies, including the Department of Social and Health Services (DSHS), World Relief, and the International Rescue Committee, on client referrals. This is a permanent classified, paid hourly position scheduled for up to 16 hours per week; the work schedule is determined by the supervisor. The position is overtime eligible, is not benefit eligible according to the conditions of employment, and is subject to a six-month probationary period.

The coordinator provides information about LEP program requirements and policies to students, staff, and the public; coordinates intake, assessment, enrollment, and placement of LEP students in Adult Basic Education and English as a Second Language programs; and supports student services, assessments, records, reporting, and program billing. The role also provides support to other ABE/ESL programs as needed and is expected to model professional conduct, comply with applicable policies and regulations, and support Spokane Colleges’ strategic plan.

The position is performed in an office environment with frequent interruptions and background noise, and involves direct work with students and clients. Work is sedentary, with occasional lifting of up to 25 pounds and occasional to frequent transitions among sitting, standing, stooping, and walking. The job posting describes medical, dental, life, and long-term disability insurance, retirement, and accrued vacation and sick leave in its benefits information, while separately stating that this position is not benefit eligible.

Requirements

• Knowledge of and/or experience maintaining electronic and manual filing systems.
• Advanced computer skills, including spreadsheets, databases, and word-processing software, and demonstrated ability to learn and use a database system.
• Excellent interpersonal, oral, and written communication skills.
• Experience working with adults with limited English who face multiple barriers to education and employment.
• Attention to detail while adhering to strict deadlines.
• Ability to work independently and as part of a team.
• Provide acceptable documentation of U.S. citizenship or lawful authorization to work in the United States.
• Successfully work in and promote a multicultural work and education environment.
• Complete a criminal background check and, once selected, submit a declaration regarding sexual misconduct and investigation as required by state law.

Nice To Haves

• Two or more years of experience working with adults with limited English.
• Two or more years of relevant office clerical experience.
• One or more years of experience with EJAS and student management systems (SMS).
• Knowledge of LEP program rules and regulations.
• Familiarity with PeopleSoft software.
• Experience using Office 365.
• Fluency in a second language.
• Experience in a higher education environment.

Responsibilities

• Serve as the subject matter expert for the LEP Program and engage with students, staff, the public, and agencies in carrying out program activities.
• Explain LEP program policies, activities, requirements, and WorkFirst participation rules to students, staff, and the public.
• Coordinate intake assessment, enrollment, and placement of LEP students in Adult Basic Education and English as a Second Language programs.
• Enter information into ABE/LEP databases and use the DSHS Electronic Job Automated System (EJAS) for reporting, student tracking, and contract renewal.
• Print and distribute current LEP student lists to faculty and communicate with instructors and ESL support staff about reporting student absences to DSHS Retention Services case managers.
• Provide support services to LEP clients, determine eligibility, and document required information in EJAS and student files.
• Maintain accurate LEP records and collect documentation for quarterly billing; prepare and proofread billing for the Office of Refugee and Immigrant Assistance.
• Compose and edit correspondence, printed materials, and news releases related to LEP services for accuracy, appearance, readability, and style.
• Coordinate arrangements for program activities, including meetings and conferences.
• Maintain manual and electronic records and files and generate required reports.
• Support test distribution and administer CASAS appraisals and quarterly assessments.
• Provide support to other ABE/ESL programs as needed.
• Model professional decorum and mutual respect in interactions.
• Comply with district policies, procedures, directives, state and federal regulations, orders, statutes, and collective bargaining agreements.
• Support Spokane Colleges’ strategic plan and perform other assigned duties.

Benefits

• The benefits information describes medical, dental, life, and long-term disability insurance under the Public Employees Benefits Board.
• Washington State Retirement Plan.
• Vacation leave accrues at 11.33 hours per month and sick leave at 8 hours per month, prorated for positions below full time, according to the benefits information and applicable collective bargaining agreement.
• The conditions of employment state that this position is not benefit eligible.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed