LEP Program Coordinator (Permanent classified paid hourly)

CCS Spokane • Spokane, WA

2d • Onsite

About The Position

The LEP Program Coordinator serves as the subject matter expert for Spokane Community College’s Limited English Proficiency (LEP) program. Under general direction, the coordinator supports reporting for LEP clients and works with local partner agencies, including DSHS, World Relief, and the International Rescue Committee, on client referrals. The position coordinates intake, assessment, enrollment, and placement of LEP students in Adult Basic Education and English as a Second Language programs; provides information about WorkFirst participation requirements; and supports clients through eligibility documentation and other services. The role also maintains program records and databases, prepares quarterly billing documentation, coordinates program activities, supports CASAS testing, and assists other ABE/ESL programs as needed.

This is a permanent classified hourly position scheduled for up to 16 hours per week, with a supervisor-determined schedule. It is not benefit eligible according to the conditions of employment. The role is overtime eligible, subject to a six-month probationary period, and requires a criminal background check and acceptable documentation of authorization to work in the United States. Work is performed in an office environment with frequent interruptions and background noise, with direct interaction with students and clients.

Requirements

• Knowledge of and/or experience maintaining electronic and manual filing systems.
• Advanced knowledge of computers, spreadsheets, databases, and word-processing software.
• Demonstrated ability to learn and use a database system.
• Excellent interpersonal, oral, and written communication skills.
• Experience working with adults with limited English who face multiple barriers to education and employment.
• Attention to detail while adhering to strict deadlines.
• Ability to work independently and in a team environment.
• Ability to successfully work in and promote a multicultural work and education environment.
• Ability to provide acceptable documentation of U.S. citizenship or lawful authorization to work in the United States.
• Successful completion of a criminal background check.

Nice To Haves

• Two or more years of experience working with adults with limited English.
• Two or more years of relevant office clerical experience.
• One or more years of experience with EJAS and student management systems (SMS).
• Knowledge of LEP program rules and regulations.
• Familiarity with PeopleSoft software.
• Experience using Office 365.
• Fluency in a second language.
• Experience in a higher education environment.

Responsibilities

• Serve as the subject matter expert for the LEP program and participate extensively in program activities with students, staff, the public, and agencies.
• Provide information and interpretation of LEP program policies, activities, and requirements to students, staff, and the public.
• Coordinate intake assessment, enrollment, and placement of LEP students in ABE/ESL programs.
• Inform LEP students of WorkFirst participation regulations and requirements.
• Enter information into ABE/LEP databases and use DSHS’s EJAS database for reporting and tracking clients served under the LEP contract and contract renewal.
• Print and distribute lists of current LEP students to faculty and communicate with instructors and ESL support staff about reporting student absences to DSHS Retention Services case managers.
• Provide support services to LEP clients, determine eligibility, and document required information in EJAS and student files.
• Maintain accurate LEP records and associated files.
• Collect documentation for quarterly LEP billing and prepare and proofread billing for the Office of Refugee and Immigrant Assistance.
• Compose and edit correspondence, printed materials, and news releases related to LEP services for accuracy, appearance, readability, and style.
• Coordinate arrangements for program activities, including meetings and conferences.
• Establish and maintain manual and electronic records and files, and generate reports as required.
• Support test distribution and CASAS appraisal and quarterly assessments.
• Provide support to other ABE/ESL programs as needed.
• Model professional decorum and mutual respect in interactions.
• Comply with district policies and procedures, directives, state and federal regulations, orders and statutes, and collective bargaining agreements.
• Support and advance the Spokane Colleges strategic plan and perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Long-term disability insurance
• Washington State Retirement Plan
• Vacation leave accrual of 11.33 hours per month, prorated for positions below full time
• Sick leave accrual of 8 hours per month, prorated for positions below full time
• Overtime eligibility in accordance with applicable laws and collective bargaining agreements

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed