Legislative Assistant

The City of Red Deer • Red Deer, AB

6h • CA$32 - CA$38

About The Position

This position provides administrative support to the legislative functions of the Legislative Services Department. This position is responsible for providing a wide range of professional administrative duties under tight deadlines that require a high level of accuracy, confidentiality and discretion. The primary focus of this position is Corporate Meetings which include Council Meetings, Committee of the Whole Meetings, and Committee Meetings.

The Legislative Assistant is a service focused individual who values being a team player. They recognize the critical role they play in our team’s success; they are committed to improving every project that they are a part of and support every individual that they work with.

This position deals with politically sensitive issues, elected officials and senior management.

Requirements

• Two-year diploma from a recognized school in legal assistant, office administration, business administration or equivalent
• Two or more years of related Municipal Government experience
• Extensive meeting management including agenda preparation, minute taking and providing procedural advice
• Experience with bylaw processes including bylaw readings, basic structure of bylaws, processes to amend and consolidate bylaws
• Knowledge of procedures, policies, bylaws, Municipal Government Act and political systems
• Intermediate knowledge of Microsoft Word, Excel and Outlook
• Knowledge of Robert’s Rules of Order
• Experience working with audio and visual equipment in meeting environments
• Certified Assessment Review Board Clerk and Subdivision & Development Appeal Board Clerk, or ability to obtain
• Commissioner for Oaths, or ability to obtain
• Demonstrated proficiency and working independently and prioritizing responsibilities and workload efficiently
• Demonstrated ability to manage all tasks and meet deadlines consistently
• Demonstrated ability to support leaders and teams and anticipate their needs
• Ability to develop minutes, resolutions and correspondence that are accurate and reflect discussions
• Demonstrate political acumen
• Ability to be self-reflective and identify areas for improvement
• Excellent customer service and public relations skills
• Excellent verbal and written communication skills
• Ability to learn new software systems easily
• Ability to focus on completing tasks with frequent interruptions

Responsibilities

• Coordinate and support Council, Committee, and corporate meetings, including preparing agendas and minutes, organizing meeting logistics, supporting presenters, and providing procedural and administrative assistance.
• Provide administrative support for Council governance processes, including preparing reports, decision letters, meeting materials, and maintaining corporate meeting management systems.
• Manage and maintain the City's bylaws, including bylaw consolidation, distribution, numbering, record maintenance, and administrative support related to bylaw development and amendments.
• Support appeal boards and legislative programs by coordinating hearings, facilitating meeting processes, assisting with decision documentation, and providing administrative and procedural support.
• Provide administrative and customer service support to the Legislative Services Department, including reception services, conducting research, drafting correspondence and reports, and participating in departmental projects.
• Support corporate customer service operations as a member of the City Call Centre, responding to inquiries and assisting internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree