Legislative Assistant

State of Oklahoma•Oklahoma City, OK

1d•Onsite

About The Position

Under the direction of the member, the Legislative Assistant has general charge and supervision of the office and performs various administrative and clerical tasks. This role involves managing communications, assisting constituents, coordinating schedules, maintaining records, and supporting legislative activities.

Requirements

Two (2) years of administrative experience in a general office environment
Knowledge of general office procedures
Basic principles in the operation of various office equipment
Basic knowledge of state government and the legislative process
Spelling, punctuation, business English
Basic arithmetic
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in a one-on-one and small group situations to members, staff, lobbyists and the public
Ability to work with members, staff, and the public in a sometimes-stressful environment
Skill in typing accurately from plain copy
Skill in the use of data entry and word processing software
Passing of basic clerical and typing test may be required

Nice To Haves

College degree preferred

Responsibilities

Answers and screens member’s calls; arranges conference calls; provides information to legislators, staff, lobbyists, state agencies, and the general public regarding legislation and the legislative process; or directs call to appropriate personnel or department.
Greets and screens office visitors and directs to appropriate area of personnel as required.
Responsible for informing member of, and responding to, constituent requests or inquiries by providing information directly and/or working with appropriate staff or agency officials.
Reads and routes incoming mail; composes and types routine correspondence; and prepares outgoing mail and correspondence, including e-mail and facsimiles.
Arranges and coordinates member’s daily schedule; arranges and coordinates travel schedule and reservations; and prepares and submits travel and per diem claims.
Organizes and maintains member’s file system; files correspondence and records relating to member and member’s district.
Responsible for pages, chaplains, nurses, and doctors of the day; prepares and distributes citations.
Tracks member’s legislation throughout legislative process.
May conduct basic research, compiling information for talking points, presentations, or floor activity as required.
Maintains office operations by following established policies and procedures.