Legal Virtual Assistant

Somewhere

4d • Remote

About The Position

We are seeking a highly organized, detail-obsessed Legal Virtual Assistant (VA) with dedicated experience supporting US immigration law practices. This position is built specifically to serve as the primary operational support for a fast-growing solo immigration firm specializing in business and family-based cases. Having operated as a "true solo" practitioner for two years, the Managing Attorney is expanding execution capacity to scale the practice. You will step in as the administrative anchor—taking full ownership of client intake coordination, document collection, petition assembly, and casework tracking. This allows the principal attorney to shift focus from daily administrative maintenance to high-level legal strategy and business growth.

Requirements

• 2+ years of direct experience working as a Legal Assistant, Paralegal, or Legal VA within a US immigration law environment (specifically covering family-based and business immigration pathways).
• Hands-on experience with specialized immigration case management platforms (LegalBridge) and cloud document management suites (Dockerwise).
• Clear understanding of standard immigration forms, supporting document requirements, consular processing steps, and USCIS filing procedures.
• Clear, professional, and empathetic written and verbal English communication. Ability to interact warmly and patiently with clients navigating complex immigration processes.
• Absolute accuracy when handling sensitive personal identifiers, immigration receipt numbers, and legal document packets—zero tolerance for typos or misfiled documents.
• High-agency work ethic. You excel in a solo-firm environment, anticipating attorney needs and taking ownership of tasks without requiring step-by-step supervision.

Responsibilities

• Manage daily workflow, case logging, and status updates inside LegalBridge (immigration case management) and Dockerwise (document management).
• Ingest, organize, and systematically review incoming client civil documents, financial records, transcripts, and foreign records—ensuring everything is properly named, classified, and audit-ready.
• Coordinate with clients to complete initial intake questionnaires and draft preliminary USCIS/DOS forms for attorney review.
• Act as the primary, empathetic administrative point of contact for new and prospective clients—guiding them through onboarding steps, document checklists, and portal access.
• Keep clients proactively informed on petition milestones, receipt notifications, RFEs (Requests for Evidence), and interview scheduling.
• Filter email inquiries, client portal messages, and consultation requests, prioritizing urgent legal deadlines for the attorney.
• Maintain strict docketing and calendar oversight for filing deadlines, court/interview dates, and biometrics appointments.
• Format case indexes, draft routine client correspondence, compile exhibit packets, and support invoice/retainer tracking as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed