Temporary Legal Training & Development Assistant

Fenwick & West LLP • Boston, NY

2d • Hybrid

About The Position

Fenwick is seeking a temporary Legal Training & Development Assistant for an estimated six months. The role provides comprehensive administrative support to the Legal Training & Development (LT&D) Department, including training logistics, materials preparation, and CLE tracking. The Assistant follows firm policies and best practices, maintains confidentiality, and interacts positively with personnel.

This hybrid position may be based at any Fenwick U.S. office and includes both remote work and work at a designated Fenwick office. The frequency of in-office work is determined by business needs and department direction. The position is non-exempt, with a Monday–Friday schedule from 9 a.m. to 6 p.m. Occasional evening or weekend hours and inter-office travel may be required.

The Assistant reports to the Director of Legal Training & Development. The anticipated salary range is $61,700–$82,025. Eligible employees may also be considered for a discretionary performance-based bonus. Temporary employees are generally not entitled to the listed benefits, except as otherwise required by law.

Requirements

• At least 1 year of experience in a professional services setting.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and projects under tight deadlines.
• Effective communication skills and a professional demeanor when interacting with partners and team members.
• Strong client-service orientation, responsiveness, and adaptability.
• Proficiency in Microsoft Office and experience with data entry and database systems.
• Ability to work independently and collaboratively.
• Flexible availability for occasional evening or weekend hours and inter-office travel.

Nice To Haves

• Bachelor's degree, or equivalent education and/or experience in a law firm.

Responsibilities

• Manage conference room reservations for regularly scheduled attorney trainings and LT&D meetings.
• Coordinate with A/V staff on audiovisual needs, assist with setups, and ensure technical requirements are met.
• Assist with creating training and eLearning events in the learning management system (LMS).
• Assist with sending program registration emails.
• Organize, prepare, and distribute training materials in hard-copy and electronic formats.
• Organize and document materials and programs in the LMS, SharePoint, and hard-copy files.
• Assist with assigning CLE and presenter credit.
• Follow up with the IT team regarding video editing and Panopto links.
• Monitor the LT&D inbox.
• Provide content weekly for the LT&D bulletin.
• Assist with maintaining spreadsheets and databases.
• Update and maintain the LT&D master spreadsheet.
• Update the LT&D SharePoint calendar weekly.
• Maintain calendars and create agendas for department meetings.
• Assist with other tasks and special projects as assigned.

Benefits

• Eligible employees may receive benefits under plans such as healthcare, life insurance, health savings accounts, flexible spending accounts, and wellbeing programs; temporary employees are generally not entitled to these benefits unless required by law.
• A discretionary bonus may be available to eligible employees based on performance.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed