Legal Assistant

State of Indiana•Carlisle, IN

2d•Onsite

About The Position

The Legal Assistant provides administrative and legal support to attorneys and legal divisions. The role includes conducting legal research under the direction of staff counsel or an administrative law judge; assisting with depositions and hearings; preparing and processing legal documents; coordinating correspondence and hearing logistics; responding to inquiries; and maintaining law libraries, databases, documents, and case files. Travel to hearing sites may be required to set up the site, materials, and equipment. Other duties and responsibilities may be assigned as needed. The position is with the State of Indiana at Wabash Valley Correctional Facility in Carlisle, Indiana. The facility serves incarcerated adult males and supports rehabilitation through educational services, treatment, and specialized initiatives. The salary traditionally starts at $39,000 and may be commensurate with education and work experience. A degree is not required; a high school diploma or equivalent and experience applying the relevant knowledge and skills in a similar role may be considered.

Requirements

Knowledge of legal procedures and terminology.
Strong written and verbal communication skills.
Strong organizational skills and ability to prioritize tasks effectively.
Strong attention to detail and proofreading skills.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to work with sensitive documents and agency information without divulging information to internal or external parties.
Ability to work independently.
Ability to provide effective and professional customer service to internal and external parties.
Ability to perform essential functions with or without reasonable accommodation.
A degree is not required; a high school diploma or high school equivalent and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Responsibilities

Provide administrative and legal support to attorneys and legal divisions.
Perform legal research under the direction of staff counsel or an administrative law judge.
Assist at depositions and hearings by taking notes, providing follow-up questions to attorneys, and tracking documents.
Prepare, proofread, or process legal documents, including summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials.
Respond to inquiries about current hearings from attorneys, legislators, or clients by telephone, email, or correspondence.
Schedule hearing dates and sites, make appointments, and manage calendars.
Travel to hearing sites and set up the site, materials, and equipment.
Organize and maintain law libraries, database systems, documents, and case files.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, and 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Public Service Loan Forgiveness qualified employer.
Free parking for most positions.
Free LinkedIn Learning access.