Legal Team - Analyst

Glovis•Irvine, CA

6d•Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. The Legal Assistant is responsible for the timely and efficient processing of recurring Legal payables, including but not limited to law firms and expert cost. This position will work closely with the finance team to ensure proper documentation and payment processing is adhered to with diligence and accuracy. This position will also provide Legal records and general administrative support.

Requirements

1-2 Years Legal Experience
Reading Comprehension - Understanding written sentences and paragrapgs in work-related documents
Mathematics - Using Mathematics to solve problems
Written Comprehension - The ability to read and understand information and ideas presented in writing
Information Ordering - The ability to arrange things or actions in a certain order or patternaccording to a specific rule or set of rules (e.g patterns of numbers, letters, words, pictures, mathematical operations)
English Language - Knowledge of structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services

Responsibilities

Process Vendor Invoices via GLOVIS internal systems
Research and answer Legal billing questions
Follow up with vendors to ensure accurate billing
Maintain vendor relationships by responding quickly and accurately to both internal (company) and external (vendor) questions and requests for information
Develop knowledge around vendor term agreements to implement sound prioritization methodologies
Review and verify accuracy of billing and supporting documentation as required
Provide Records support for legal team including new Contract Management System
Proofread documents
Follow up on internal inquiries
Additional tasks as assigned
Assist with document download and saving from Concord System
Assist in drafting correspondence
Assist with insurance procurement Matters
Support proper Legal Records Maintenance
Organize and file Legal records
Provide General Administrative support as needed
Special projects and additional duties as assigned
Other duties as assigned