Legal Talent Events Coordinator

Simpson Thacher & Bartlett•New York, NY

1d•Hybrid

About The Position

The Legal Talent Events Coordinator plans and delivers Legal Talent events and programs, providing administrative, logistical, and onsite production support for recruiting, professional development, engagement, and other talent-focused initiatives. The coordinator manages event details, timelines, communications, and stakeholder relationships to ensure programs are organized, welcoming, and delivered to the Firm’s high standards. The role supports events across their full lifecycle, including research, invitations, RSVP tracking, event materials, catering, transportation, and onsite assistance. Programs include recruiting events, summer associate programming, orientation, training, professional development, employee engagement, and other internal events. The coordinator also maintains planning records, prepares communications and program collateral, manages event supplies and inventory, gathers feedback, and completes post-event follow-up and reporting. Additional Legal Talent projects and administrative tasks may be assigned.

Requirements

Strong written and verbal communication, organizational, and customer-service skills.
Excellent attention to detail and ability to produce accurate, timely, and complete work.
Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
Ability to work independently and collaboratively with colleagues at all levels of the organization.
Proficiency in Microsoft Office programs.
Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
Ability to anticipate needs, identify potential issues, recommend solutions, and independently follow through on event-related details.
Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
Flexibility to work additional hours and travel to onsite event locations as needed.
Ability to think creatively and contribute ideas that enhance the participant experience.
At least two years of administrative, event coordination, recruiting, talent development, or related experience in a fast-paced, deadline-driven professional-services environment.
Bachelor’s degree.

Nice To Haves

Experience with event, survey, design, or database platforms.
Law firm experience.
Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field.

Responsibilities

Coordinate administrative and logistical planning and management for Legal Talent events, programs, and related initiatives.
Manage event logistics throughout the full event lifecycle, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
Coordinate recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm requirements, timelines, deliverables, and day-of logistics.
Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
Prepare and coordinate event communications, presentation materials, agendas, surveys, and other program collateral.
Coordinate ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed.
Collect and analyze event feedback and coordinate post-event follow-up, reporting, and documentation.
Coordinate assigned Legal Talent projects and support other Firm initiatives as needed.
Perform other administrative tasks as needed in support of the Legal Talent team.